Front Office Executive @Greenwood High School, Sarjapura,Bengaluru

Immediate Joiners Preferred.

Job Summary: The Front Office Executive is responsible for managing the front desk operations at the school, ensuring a welcoming and professional environment for students, parents, staff, and visitors. This role involves handling inquiries, managing communication, maintaining records, and supporting administrative tasks.

Key Responsibilities:

1. Reception and Communication:
• Greet and assist all visitors, parents, students, and staff in a courteous and professional manner.
• Answer and direct phone calls to the appropriate departments.
• Respond to emails and other communication in a timely manner.
2. Administrative Support:
• Manage the schools front desk, ensuring it is neat and organized at all times.
• Handle inquiries and provide information regarding school policies, procedures, and events.
• Maintain and update student and staff records as needed.
• Coordinate appointments and meetings for school administrators.
• Assist with the distribution of newsletters, circulars, and other communication materials.
3. Attendance and Record Keeping:
• Monitor and record student attendance, including late arrivals and early departures.
• Maintain records of visitors and ensure they follow school security protocols.
• Assist in the preparation and maintenance of various reports and records as required by the administration.
4. Event Coordination:
• Assist in organizing and coordinating school events, meetings, and parent-teacher conferences.
• Manage the scheduling and usage of school facilities for meetings and events.
5. Security and Safety:
• Ensure all visitors follow the schools security procedures, including signing in and out.
• Report any suspicious activity or security concerns to the appropriate authorities.
6. Other Duties:
• Provide general administrative support to the school management as needed.
• Assist in various school functions and activities as directed by the school administration.
• Providing support in Admission and recruitment

Qualifications:

• Education: Gradation with excellent communication skills ; additional qualifications in office management or administration are preferred.
• Experience: Previous experience in a front office or administrative role, preferably in an educational setting.
• Skills:
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook) and familiarity with office equipment (phones, printers, etc.).
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Friendly and professional demeanor.

Work Hours:

Monday to Friday: 07:45 am to 04:00 pm.

Saturday Working :

• 1 Saturday: Full day working
• 2 & 4 Saturday :Half day working
• 3 Saturday : Off.

Perks and benefits

• Free Transportation from school *
• Medical Policy
• Cafeteria services at subsidized rates
• Work-life balance