Associate - Immigration Specialist

The ideal candidate will possess:

• Bachelor s degree
• 2 to 4 years of experience with U.S. immigration.
• Experience with U.S. business immigration work - non-immigrant/temporary and immigrant/permanent
• Past experience functioning as an HR/Talent Coordinator
• Experience with Global Mobility or global Immigration programs, preferably within a consulting or professional services environment or as a paralegal
• Demonstrated flexibility working in a dynamic and rapidly changing organization
• Strong English written, listening, and verbal communication skills
• Highly detailed oriented, data-driven, and customer-focused, with ability to solve problems and develop solutions
• Ensure firm protocols and policies are followed in the initiation of new immigration matters with external legal counsel
• Gather required information and documentation to initiate immigration matters with external immigration legal counsel
• Timely initiate new immigration matters with legal counsel
• Coordinate with the internal immigration team, external law firm, technology team, HR, Recruitment, employees, and managers in gathering the required information to file immigration-related petitions and cases with the immigration service
• Provide immigration case processing information to new hires and current hires, as well as Recruiting, HR, and internal stakeholders
• Update internal and external legal counsel systems with new immigration documentation received from employees and new hires
• Coordinate exception approval process, ensuring that firm protocols are followed
• Liaise with legal counsel with employment updates for employees on firm-sponsored visas
• Monitor reporting on expiration dates for employee work authorization and ensure timely initiation of extensions with legal counsel following the internal approval process
• Liaise with internal stakeholders and conduct regular reporting to identify updates to employment for employees on firm-sponsored visas to timely notify legal counsel of any proposed changes that would impact immigration
• Prepare necessary supporting documentation for initiation of immigration matters (e.g., sponsorship letters, promissory notes, etc.)
• Provide administrative support with the preparation of immigration-related matters including routine letters of employment confirmation, visa appointment instructions, posting notices, routine email communications, etc
• Provide administrative support with scheduling immigration-related appointments and briefings with internal stakeholders, managers, coaches, employees, HR, and Recruitment
• Monitor the re-verification of I-9 documents for the firm to ensure compliance and excellence in this area
• Coordinate Labor Condition Applications (LCA) oriented compliance (i.e., LCA postings and file maintenance requirements)
• Maintain a positive relationship with third-party vendors, coordinate invoice review and approval process, troubleshoot issues regarding invoicing
• Track and maintain all VI program activity
• Prepare and submit requested reporting, as needed, on VI activity
• Maintain current immigration program materials and web content
• Cross-train and support other Global Mobility roles

U.S. immigration, U.S. business immigration work, Global Mobility, Global Immigration