Executive Administrator

Position: Executive Admin

Qualification: Bachelors Degree

Experience: 3+ years

Job Location: Pune

Responsibilities:

Key Responsibility/Role Expectation • Coordinate executive communications, including taking calls, responding to emails and interfacing with team, internal stakeholders, etc., answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries • Co-ordinate work with other staff/team members as needed (within & outside the BU) • Manage travel itineraries and prepare, reconcile, and submit expense reports • Arrange corporate events to take place outside of the work-place, such as golf tournaments, team building activities, fund-raising events and staff appreciation events • Maintain an organized filing system of paper and electronic documents • Determine priority of matters of attention for the executive; redirect matters to staff to handle, or handle matters personally, as appropriate • Draft, review and send communications on behalf of the executive • Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages. • Uphold a strict level of confidentiality • Develop and sustain a level of professionalism among staff and customers Education & Professional Experience • Minimum of 3+ years of experience as an Executive Administrative Assistant reporting directly to senior management • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software • Proficiency in collaboration and delegation of duties • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities • Attention to details is important • Ability to interact seamlessly with senior executives within the corporation • Exceptional interpersonal skills • Friendly and professional demeanor

Interested applicants can mail their CV on chinmayeed@gttfoundation.org or Whatsapp CV on 7757990447