Personal Secretary To Managing Director

We are seeking a highly organized and proactive Personal Secretary to support the Managing Director of George Maijo Industries Pvt. Ltd. The ideal candidate will act as a trusted professional, ensuring smooth administrative operations while maintaining confidentiality and professionalism at all times.

Role & responsibilities: :

Administrative Support

• Manage the MDs calendar, schedule appointments, and organize meetings
• Coordinate domestic and international travel arrangements, including itineraries and accommodations
• Prepare reports, presentations, and business correspondence
• Maintain organized and secure filing systems for documents and records
• Act as the first point of contact for the MDs office, handling calls and emails professionally. Communication and Coordination
• Take accurate minutes during meetings and circulate action items promptly
• Communicate and liaise effectively with internal teams and external stakeholders
• Ensure smooth coordination between the MD and other departments
• Represent the MD in external communications when required. Legal and Drafting Support
• Assist in drafting, reviewing, and proofreading legal documents, contracts, and agreements. Liaise with legal teams or external legal advisors for clarifications and updates
• Maintain a secure and confidential repository of legal documents. Organizational Tasks
• Assist in planning and organizing events, conferences, and business meetings
• Handle sensitive information with the utmost confidentiality
• Monitor and prioritize the MDs tasks, ensuring deadlines are met Technical Support
• Use MS Office tools (Word, Excel, PowerPoint) to create high quality documents
• Adapt quickly to new software and tools as required by the organization
• Maintain digital databases and ensure secure handling of sensitive data

Preferred candidate profile

• Strong verbal and written communication skills in English (knowledge of regional languages is a plus)
• Exceptional organizational and time management skills
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Professional etiquette and presentation skills
• Strong problem-solving and decision-making abilities
• Ability to multitask in a fast-paced environment
• High level of discretion and confidentiality in handling business information