Personal Assistant

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant (PA) to provide comprehensive support to. The ideal candidate will manage a wide range of responsibilities, ensuring seamless operations across personal, professional, and family domains to maximize efficiency and productivity.

Key Responsibilities

1. Calendar & Schedule Management

o Schedule and coordinate meetings, appointments, and events, ensuring no conflicts.

o Provide timely reminders and maintain a well-organized calendar.

2. Travel Coordination

o Plan and book domestic and international travel, including flights, accommodation, and transportation.

o Prepare detailed itineraries and manage travel logistics.

3. Communication Management

o Draft, proofread, and format documents and presentations.

4. Task & Time Management

o Maintain a comprehensive task list and ensure timely follow-ups.

o Help prioritize daily, weekly, and long-term tasks to optimize productivity.

5. Administrative Support

o Organize and maintain files, records, and confidential documents.

o Prepare and review reports, ensuring accuracy and data integrity.

6. Report Coordination

o Consolidate and review reports from all functional heads.

o Highlight key metrics, trends, and actionable insights for leadership review.

7. Home & Family Management

o Oversee household maintenance, including AMCs for appliances and coordinating repairs.

o Manage family scheduling, including vacations, health check-ups, and school activities.

o Liaise with vendors for household supplies and services, ensuring quality and cost-effectiveness.

o Organize family events and celebrations, from planning to execution.

8. Dispatch & Logistics

o Handle couriers, dispatches, and delivery tracking for personal and professional needs.

9. Personal Errands

o Manage tasks such as purchasing gifts, running errands, and coordinating with household staff.

10. Event Coordination

o Assist with organizing professional meetings, corporate events, and personal celebrations.

Qualifications and Skills

Education

• Bachelors degree or equivalent experience preferred.

Experience

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Familiarity with scheduling, project management, and task-tracking tools.

Key Skills

• Exceptional organizational and multitasking abilities.

• Strong written and verbal communication skills.

• High level of discretion, confidentiality, and professionalism.

• Proactive and solutions-oriented mindset.

• Attention to detail and ability to work efficiently under pressure.