Executive - HR (Payroll)

Job description
Job Title: Executive - HR (Payroll)
Function: Human Resources
Location: Lonavala

Primary Purpose

To ensure effective coordination with Functional Heads so as to ensure timely and correct disbursement of salaries to employees while also ensuring compliance to taxation laws.

Major accountabilities of position (4-6 major accountabilities)

1. Should have knowledge of MS Office & Payroll masters and of all entries required to be done in software. Excellent record-keeping skills and good interpersonal skills required.

2. Should have understanding of payroll MIS derived out of Payroll software I.e., Non reporting staff and resignation entries.

3. Should have strong understanding of leave policy to ensure correct data entry in employee leave master.

4. Should have an experience of handling payroll of approximately 800-1500 employees.

5. Should have strong knowledge and update on taxation rules to address taxation queries of employees.

Duties and Responsibilities

1. Responsible for daily entries I.e., New Joined employees Master entry s In HRMS software .

2. Responsible for generating daily management reports I.e, HOD Attendance and New Joines Tracker.

3. Responsible for generating monthly payroll reports/summaries I.e., HRA, Uniform Recovery, Staff Debit, Increment List, Overtime & Extra Calculation, Mobile Summary, Icare Summary, TDS List, Arrears Summary and Salary Grievance.

4. Responsible for generating Data ie., Non Reporting Data-weekly, Resignation Data-daily and left employee data (also removing it from HRMS)-monthly.

5. Responsible for Audit Process: Payroll audit file-monthly and daily audit of leave application forms.

6. Preparation of Salary Statements: for all the Divisions of DARPL

7. Responsible for generation and distribution of payslips.

8. Processing of Full & Final settlement of resigned employee.


Work relations (context - main interfaces - functional report)
1. Reports directly to Manager HR.
2. Interfaces strongly with all functional / department heads and employees.

Key figures - provide key data of the job e.g. budget, number of reports etc
1. Number of salaries to be ensured: 1500
2. Number of compliances to be ensured annually: Approx 100

Key success factors - how is the success in the position measured
1. Timeliness and correctness of salaries disbursed to employees.
2. Correctness of Data into payroll software.

Experience and qualifications required for the job
Minimum qualification B. Com with experience in handling payroll independently for a period of 3 years