Executive Assistant

Job Title: Executive Assistant

Location: Mumbai
Employment Type: Full-time
Department: MD Office
Gender Preference: Male only
Experience Required: 3-4 years
Education: MBA in Finance or equivalent

Location: Kandivali west

EA office timings: 09:00 AM to 07:00 PM

Should be willing to travel Pan India with CEO Overnight Stay etc.

Position Overview:

We are seeking an Executive Assistant with experience in a family-run business. The ideal candidate should excel in calendar management, meeting coordination, communication, follow-ups, and task tracking, MIS reports, Suggesting Budget/Financial over things. The role requires a professional, disciplined, and results-driven individual under the age of 35.

Key Responsibilities:

• Manage and coordinate the MDs calendar, schedule meetings, and prioritize key tasks.
• Screen and handle emails, phone calls, and other communications, ensuring timely responses.
• Prepare and edit documents, reports, presentations, and correspondence.
• Organize travel arrangements, including domestic and international itineraries.
• Plan and facilitate meetings by drafting agendas, taking minutes, and tracking action items.
• Monitor assigned tasks and deadlines, ensuring project milestones are met.
• Review MIS reports and budget analyses, highlighting key variances from core plans.
• Maintain confidentiality and handle sensitive information with discretion.

Core Competencies:

• Expertise in calendar management, meeting coordination, and task prioritization.
• Strong note-taking, follow-up, and team collaboration skills.
• Excellent written and verbal communication, with professional email etiquette.
• Strong planning, task monitoring, and results-driven approach.
• Knowledge of data analytics and financial statement analysis is a plus.
• Strong numerical and financial planning abilities.
• Confident, disciplined, and process-oriented with a pleasant personality.
• Self-motivated, organized, and capable of working independently.

Reporting to: CEO