Executive Assistant

Role & responsibilities

Manage multiple projects as assigned by the Chairman related to diverse lines of business,

community, and personal interests with inter-related activities and relationships.

Coordinates calendar, travel, meeting, and schedule arrangements for the Chairman, staff,

business partners, and customers. Includes initiating contact and securing appointments,

equipment, and facilities as appropriate.

Works closely with other team members to assure the Chairmans preparation for meetings,

presentations or other engagements.

Administrative and functional activities include but are not limited to:

• Taking phone calls;
• maintaining personal and business files;
• corporate record keeping for multiple entities;
• supporting marketing and strategic planning activities;
• note taking & creating documentation
• filing, storage & retrieval of business and personal activities.

Handles financial and accounting matters for the chairman with confidentiality.

Prepares and sends business and private correspondence.

Coordinates operations of Chairmans office including:

• reception o document preparation & control
• internal communications
• general office maintenance to improve costs and effectiveness.

Carries out responsibilities with professionalism, respect for others, in accordance with the

organizations policies and applicable laws

Any other duties as assigned.

Key Deliverables:

Efficient and smooth operation of Chairmans office

Organizational Structure:

Reports to: CXOs

Qualifications: Knowledge/Skills:

• Financial & Accounting Statement Language
• High Proficiency in MS Office Suite
• Bachelors Degree in Business or Related Field Talents:
• Trustworthy with Impeccable Moral Standards
• Discrete, reserved and able to handle business, personal, and family information with the
• highest level of confidence.
• Conceptualization & Business Acumen
• Professionalism in Appearance & Attitude
• Highly organized
• Able to adapt quickly, handle multiple tasks, and prioritize
• Self-Directed with Sound Judgment.
• Confident
• Exceptional interpersonal skills with internal and external staff
• Demanding work environment.