Assistant Manager- Administration

Vendor and AMC Contract Management:

• Maintain and renew all AMC (Annual Maintenance Contracts) contracts, ensuring timely coordination with listed vendors.
• Negotiate with vendors in case of any rate increases and seek the best possible terms.
• Interact regularly with vendors to address performance issues and conduct periodic performance analysis.
• Explore and identify potential vendors for replacement, if needed.
• Follow up with vendors for timely submission of invoices and ensure timely submission to the finance department for payment processing.

Vendor Coordination on Facilities & Maintenance:

• Coordinate with vendors for services related to plumbing, carpentry, electrical work, access control systems, fire alarm systems, fire extinguishers, and AV equipment issues.
• Ensure that all vendor-related work is completed in a timely and efficient manner.

Report Management:

• Prepare and maintain a monthly budget tracker to monitor expenses and ensure budget compliance.
• Keep accurate records of employee movements, including transfers, exits, and new hires.
• Maintain attendance sheets for contractual staff.
• Manage monthly orders for housekeeping consumables and materials.
• Maintain weekly, monthly and annually tracker to monitor key operational metrics.
• Schedule employee health checkups as requested and ensure the timely follow-up on billing/payment status.

Cafeteria and Employee Welfare Management:

• Monitor cafe menu to ensure quality and variety.
• Ensure the cafeteria is regularly maintained, cleaned, and well-stocked.
• Record and address employee feedback, issues, and complaints related to food on a daily basis.
• Coordinate special meals for festivals and special events, including Navratri, Diwali, Holi, New Year, and other office celebrations.

Office Management and Other Administrative work:

• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Complete Office cleanliness, including Booking Board room, meeting rooms & Cafeteria.
• Supervising and handling Housekeeping, pantry team and security.
• Process new joiners Business and access cards and ID Cards and maintain their access form file/details.