Front Office Executive

Role & responsibilities

• Greeting and welcome guests/visitors as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen and forward incoming phone calls.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook).
• Order office supplies and keep inventory of stock.
• Take up other duties as assigned (travel arrangements, schedules etc).
• Perform all other ad hoc tasks assigned by the line manager.

Preferred candidate profile

• Any graduate
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in MS Office applications
• Professional attitude and appearance
• Strong written and verbal communication skills
• Multitasking and time-management skills, with the ability to prioritize tasks