Assistant Manager (HR Ops)

Bengaluru, Full Time

Roles and Responsibilities

We are looking for a dedicated HR Operations Specialist to enhance our HR processes and drive employee engagement initiatives. This role will focus on ensuring compliance, maintaining accurate records, and fostering a positive workplace culture through effective onboarding and engagement programs.

Core Responsibilities:

Employee Engagement

• Engagement Calendar: Ensure 100% adherence to and implementation of the Employee Engagement Calendar.

• Rewards & Recognition: Oversee the implementation and record-keeping of the Rewards & Recognition Program.

New Hire Enablement

• Induction Process: Manage the initial enablement for new hires, including induction processes and materials.

• Plan onboarding process by coordinating with relevant stakeholders

Audits & Compliance

• Audit Management: Assist in internal and external audits with a goal of zero non-conformities.

• Policy Compliance: Ensure 100% adherence to ABC and COC compliance through policy documentation, reaffirmation, and training.

• CSR Contributions: Facilitate Corporate Social Responsibility initiatives, tracking participation.

Data Management & Reporting

• MIS Records: Maintain up-to-date MIS records across all platforms.

• Employee Insurance: Manage employee insurance data accurately.

• Payroll Inputs: Coordinate new joiner and monthly payroll inputs efficiently.

• Attendance Management: Oversee contract employee attendance management,

Organizational & Administrative Tasks

• Organizational Chart: Update and maintain the organizational chart and provide monthly reports.

• Probation/Confirmation Process: Manage the probation and confirmation processes for employees.

• Invoice Coordination: Oversee function-related invoices, payment coordination, monthly provisions, and budget sheet updates.

• Expense Reimbursement: Manage non-CTC expense reimbursement processes effectively.

Exit Management & Communication

• Exit Management: Facilitate the exit process for departing employees, ensuring all necessary documentation and processes are completed.

• Announcements: Prepare and disseminate announcements for new joiners, work anniversaries, and other relevant updates.

• Attrition Reporting: Conduct periodic reporting on attrition rates and trends.

• File Management: Maintain employee files and generate necessary letters as required.

Key Skills & Competencies

• HR Knowledge: Strong understanding of HR principles, labor laws, and compliance requirements.

• Data Management: Proficient in maintaining accurate employee records and HRIS software.

• Communication Skills: Excellent verbal and written communication for effective interaction.

• Organizational Skills: Ability to manage multiple tasks, prioritize, and meet deadlines.

• Interpersonal Skills: Strong relationship-building and empathy to foster a positive work environment.

Behavioural Attributes

• Integrity: Commitment to confidentiality and ethical standards.
• Proactive Attitude: Initiative in identifying and implementing process improvements.