Senior Executive / Associate Manager Administration & Facilities

Job Description Sr. Exec/ Asst. Manager Administration

The candidate should be a graduate from any stream with at least 2-3 years of relevant experience. Preferably from the same Industry with experience to handle 24x7 operations.

His core competency should be General Administration, Facility management, Vendor management, Security, People management, MIS, Procurement etc.

General Administration:

• Ensuring general cleanliness & upkeep of the facilities area, operations floor, washrooms etc.
• Under taking Repair & Maintenances activity from time to time to ensure upkeep of the infrastructure.
• Maintaining inventory and tracking consumption of office supplies.
• Asset Tagging & Inventory list management.

Cafeteria Management:

• Oversee Cafeteria operations on daily day basis
• Should ensure cleanliness & hygiene standards are maintained.
• Should be able to interact with employees and proactively take feedback on timely basis
• Should be able to explore options to introduce variety of food.

Transport Management:

• Should be able to coordinate with business units to understand their transport requirement and accordingly should be able to execute the same.
• Should ensure 100% compliance on transport front.

Vendor Management:

• Should be able to identify right vendor basis business requirement.
• Establishing standards by which to assess the performance of approved vendor.
• Ensure 100% compliance before on boarding a new vendor.
• Should be able to float an RFP in case of any new requirement / procurement.
• Ensure all critical equipments are covered under AMC.
• Ensure timely renewal of contracts and services pertaining to Admin

Liaising:

• Should be able to liaise with local authorities / property team for day to day related work
• Should have a fair knowledge on local compliance requirements.

MIS:

• Should be able to generate monthly reports pertaining to consumables, R&M, track spends pertaining to Admin and should be able to highlight trend analysis.

Academic credentials:

• Should have bachelor’s degree in any stream.
• Should be well versed with Microsoft Excel , Windows & Internet applications.