Assistant Finance Executive

Planning and Execution:

Payables Management:

• Invoice Processing:
  

• Receive and review bills from internal stakeholders.
  

• For new vendors, create and update vendor information in Tally software, including vendor name, GST number, and address.
  

• Enter purchase details into Tally with all relevant information such as invoice number, date, vendor name, and a detailed narration.
  

• Invoice Preparation and Payment Receipt:
  

• Prepare and issue invoices to clients based on the provided details.
  

• Receive and record payments from clients through NEFT, RTGS, or IMPS.
  

• Ensure all payment receipts are accurately entered into Tally.
  

Expense Management:

• Process of Operational Expenses:
  

• Process payments for various operational expenses including:
  

• Office rent (Chennai and Coimbatore Head Office)
  

• Wages and salaries
  

• Utility bills (electricity, water)
  

• Communication expenses (telephone and mobile bills for Airtel and Vodafone)
  

• Office consumables (food and beverages)
  

• Fuel bills for office vehicles
  

Bank Reconciliation:

• Daily Reconciliation:
  

• Support for daily reconciliations of bank account balances against Tally account balances.
  

II. Documentation:

• Preparation of debtors and creditors aging reports.
  

• Preparation TDS receivable and payable reports.
  

• Monthly GST returns and filings at tax office
  

• Maintain Copies of filed GST returns.
  

• Documentation for compliance with financial regulations.
  

• Records of filings and submissions to regulatory authorities.
  

• Records of internal and external audit reports.
  

• Audit trails and supporting documents.
  

• Vendor master file in Tally including name, GST number, and address.
  

• Documentation of vendor registration and approval.
  

• Payment schedules and due dates.
  

• RTGS/NEFT transaction records for payments made.
  

• Payment confirmation receipts.
  

• Client master file in Tally including name, GST number, and address.
  

• Documentation of client registration and approval.
  

• Bills and invoices for operational expenses (rent, wages, utilities, communication, consumables, fuel).
  

• Expense approval documents.
  

• RTGS/NEFT transaction records for payments made.
  

• Daily bank account statements.
  

• Reconciled balances in Tally.
  

• Documentation of any discrepancies and their resolutions.`