Assist\Deputy Manager - Admin

Oversee administrative operations, facility management, and asset control to ensure efficient office functionality. Responsibilities include managing records, coordinating employee needs, maintaining facilities, and optimizing resources. 1) Administration - Manage and supervise general administrative tasks, including correspondence, documentation, office supplies, and vendor management. - Maintain and update company records, ensuring data accuracy and confidentiality. - Coordinate travel arrangements, accommodations, and expense reimbursements for employees. - Assist in budget preparation and cost optimization for administrative functions. - Liaise with HR to ensure smooth onboarding and offboarding of employees. 2) Facility Management - Oversee the maintenance, repairs, and operations of office facilities, including HVAC, electrical systems, and IT infrastructure. - Ensure compliance with safety regulations and manage workplace health and safety initiatives. - Coordinate with external vendors for security, housekeeping, and facility-related services. - Plan and execute office space optimization, renovations, and relocations as needed. - Conduct periodic audits and inspections to ensure all facilities meet quality standards. 3) Asset Management - Maintain an inventory of office and IT assets, ensuring proper allocation and tracking. - Work closely with the IT team to ensure uninterrupted technological support. - Ensure timely procurement and maintenance of IT equipment, furniture, and other office essentials. - Minimum 5+ years experience in a similar position. - Graduation in Hospitality/ facility management - Sound knowledge of Admin and facilities management with strong task management skills. - Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management is required. - Excellent problem-solving communication skills. - Proficiency in MS Office