Senior Wedding Planner / Operation manager/ PA To The Director

We are currently looking for competent professionals as

- Sr Wedding Planner ,

- Operations (*Sr executive / Manager ) and

- Personal Assistant to the Director for our Company .

The JD for the same is listed below :

SENIOR WEDDING PLANNER - is responsible for managing the planning, coordination, and execution of weddings, ensuring each event runs smoothly and reflects the clients vision.

Key Responsibilities:

• Client Consultation & Relationship Management:
• Meet with clients to understand their preferences, budget, and wedding vision.
• Ideation of Mood boards, client pitch ppt
• Provide creative direction and professional recommendations on themes, design, vendors, and logistics.
• Serve as the main point of contact for clients, building strong, long-term relationships.
• Event Planning & Coordination:
• Develop detailed event timelines, checklists, and budgets, ensuring all tasks are completed on schedule.
• Source, manage, and coordinate with vendors (venues, caterers, florists, etc.), ensuring contracts are negotiated and executed within budget.
• Oversee all logistical aspects of the wedding, from pre-event preparations to the events execution.
• Team Leadership & Development:
• Foster a collaborative and positive team environment, ensuring all team members are aligned with event goals.
• Event Day Management:
• Supervise event set-up, ensuring all details are executed according to the plan.
• Troubleshoot and resolve any issues during the event, ensuring everything runs smoothly for the couple and their guests.
• Lead the team on-site, providing clear direction and ensuring seamless coordination among all vendors and staff.

Qualifications:

• 10+ years of experience in wedding planning or event management.
• Proven experience managing teams and delegating tasks effectively.
• Strong knowledge of wedding trends, design elements, and vendor relationships.
• Exceptional organizational and multitasking skills, with the ability to handle multiple projects at once.
• Excellent communication skills, with a focus on client satisfaction and team collaboration.
• Ability to work under pressure, make quick decisions, and manage event day challenges.
• Flexibility to work weekends, evenings, and holidays as needed.

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OPERATIONS SENIOR EXECUTIVE / MANAGER - WEDDING OPERATIONS- will oversee the operational aspects of wedding planning, including vendor coordination, logistics, and event execution. This role requires a detail-oriented, solutions-driven individual who excels at managing teams, handling logistics, and ensuring every wedding runs smoothly from start to finish.

Key Responsibilities:

• Operational Planning:
  
• Oversee all logistical aspects of weddings, including vendor management, venue coordination, and resource allocation.
• Develop and execute operational plans, ensuring timely and efficient event delivery.
• Team Management:
  
• Supervise and coordinate the operations team, ensuring tasks are delegated effectively and deadlines are met.
• Work closely with wedding planners to ensure operational needs align with client expectations.
• Event Execution:
  
• Monitor on-site operations, ensuring smooth setup, breakdown, and vendor coordination on the wedding day.
• Troubleshoot and resolve operational challenges that arise during events.
• Process Improvement:
  
• Continuously identify areas for operational improvement and implement streamlined processes to enhance efficiency.

Qualifications:

• 4+ years of experience in event operations, logistics, or wedding planning.
• Strong leadership, organizational, and problem-solving skills.
• Experience in vendor management and coordinating event logistics.
• Ability to manage multiple tasks under pressure and meet deadlines.
• Excellent communication skills and attention to detail.

PERSONAL ASSISTANT TO THE DIRECTOR - will manage the Directors schedule, handle communication, and assist with both personal and professional tasks. This role requires excellent time-management skills, confidentiality, and the ability to multitask in a fast-paced environment. The ideal candidate will be highly organized, discreet, and able to anticipate the Directors needs.

Key Responsibilities:

• Calendar & Schedule Management:
• Organize and maintain the Directors calendar, schedule meetings, appointments, and travel arrangements.
• Prioritize tasks and ensure the Directors time is allocated efficiently.
• Communication & Correspondence:
• Screen and manage phone calls, emails, and other communications, ensuring timely and appropriate responses.
• Draft and proofread letters, memos, and other correspondence on behalf of the Director.
• Travel & Logistics Coordination:
• Book travel arrangements, including flights, accommodations, and ground transportation.
• Prepare itineraries and ensure all logistics are in place for business trips.
• Administrative Support:
• Assist in preparing presentations, reports, and documents for meetings and conferences.
• Handle filing, document management, and office organization to ensure smooth operations.
• Personal Assistance:
• Manage personal tasks and errands for the Director as needed.
• Coordinate personal appointments and events as required.
• Confidentiality & Discretion:
• Handle sensitive information with the utmost confidentiality and discretion.
• Anticipate the Directors needs and proactively address tasks before they arise.

Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal.
• High level of discretion and confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
• Ability to work independently, anticipate needs, and solve problems efficiently.
• A proactive, can-do attitude and attention to detail.
• Flexibility to work outside regular office hours as required.

Preferred Skills:

• Previous experience in supporting senior leadership or executives.
• Knowledge of additional software tools or platforms (e.g., project management tools).