IT Coordinator

Role & responsibilities

• Preparing and issuing Purchase Orders and maintaining the records accordingly.

• Coordinate with vendors and service providers for accounts related invoices.

• Responsible for validating vendor invoices, Purchase Orders and taking them to closure through Finance.

• Keep track of vendor invoices, order booking status, payment schedule, release and payment adjustments.

• Vendor onboarding, with collection of legal documents, TDS certificates, TDS adjustments.

• Reconcile month-to-month PO, Invoices and payments.

• Maintain all the hardware, software and services inventory records up to date.

• Perform routine mobility KYC and account verification process.

• Coordinate with IT, Tech and Legal to fill the required the client questionnaires requested by Business Teams.

• Coordinate with Legal to claim damaged assets insurance and provide requested details.

• Document collection (MSA, SoW, NDA, any other documents PAN, GST, LUT/TIN).

• Registered service request with OEM and vendors for hardware and software issues.

Added Responsibilities

• Identify new vendors / partners for a given service requirement (hardware, software, services, networking, spares).

• Bi-directional onboarding - completion of legal formalities, coordinating queries for Vendors

Preferred candidate profile

• Bachelor's degree in computer science, or a related field.

• Fresher or 1+ years of experience in computer operations, form filling.

• Ability to multi-task and coordinate with multiple people at the same time.

• Eagerness to learn and improve skills in coordination and collaboration.

• Motivated and pro-activeness in going extra mile to make sure things are in order.

• Communication and collaboration skills.

• Data analysis, time management, incident management are added advantages.

• Understanding of Invoices, purchase orders and IT compliances are good to have

About the Role

The IT Coordinator is a specialist in managing and nurturing vendor relations, handling IT product orders, ensuring deliveries correctness. The IT Coordinator will also oversee invoicing and payments and internal coordination with various teams.

This position will also take part in compliance audits and perform booking for the IT team to ensure there is a clean track of all the licenses for timely renewals. Building relationships with the vendor team for timely arrival of the purchased products is an important aspect of this role.

Making sure payments are completed and in turn establishing better collaboration with the internal and external team will help in helping smooth business operation.

If you're passionate about being an IT Coordinator and eager to contribute to our rapidly evolving market research domain, we invite you to join our team.