Sr. Manager- HR & Admin

Role & responsibilities :

• Formulating and implementing best HR practices, policies & initiatives aiming at employee welfare and retention.
• Recruits, interviews, tests and selects employees to fill vacant positions.
• Maintaining & updating Employee handbook as and when required.
• Maintain necessary records in form of register and Excel sheet in formats of Shop and Establishment act, Labour act and as per policy.
• Managing and handling appraisal process across the levels and establishing framework for substantiating performance appraisal system linked to reward management as per HR policy.
• Identifying training needs across levels through mapping of skills, trainings like soft skill, Office ethics, Client dealing and behaviour etc.
• Ensuring resolution of employee grievances by adopting methods like counselling and establishing works committee.
• Preparing and submitting the Annual HR Budget for all personnel costs and Headcount.
• Helping Recruitment executive for recruitment process and for salary /OT preparations.
• Final checking of Salary sheet and OT sheet.
• To ensure timely payment of Compliances like PF, ESIC, PT and other compliances as per Shop and Establishment act in coordination with Consultants.
• To maintain and take care of the registers for departments like provident fund, ESIC applicable to company.
• Conducting exit interviews and overseeing separation actions like full & final settlements.
• Undertaking employee engagement activities and policy driven process for various celebrations of employees and giving award to the best employees for their performances.
• Identifying training & development needs within an organization through job analysis, appraisal schemes and regular consultation with Business Managers.
• Designing and expanding training and development programs based on both the organization's and the individual's needs as well as developing effective induction programs.
• Monitoring and alerting the Management to any variance between the budgeted and actual salaries and headcount.
• Gathering all necessary data to benchmark salaries and benefits and responsible for salary input for final payroll process.
• Compiling all data needed for the annual salary review, and the annual performance appraisal analysis.
• Responsible for documentation of all process of business operations
• Release Daily / Weekly / Monthly / Quarterly Reports of all business functions
• MIS - REPORTS DASHBOARDS and Release Dashboards with Analytics
• ISO CERTIFICATIONS
• Drive Quality & Service Excellence in all business verticals, Contact centres, Front desk and Back office functions
• Timely updating of processes based on business dynamics and audit of the same
• Release weekly process audit report for all business verticals
• Identify process gaps and Fix process gaps for ease of business
• Map processes with tools and applications
• Conduct Process Audits of all business and ensure compliance
• Alert business heads for non-compliance of process flow
• Archive complete data
• Maintain and Release Incentive Reports
• Create New Templates of business reports for ease for business reviews
• Accountable for Confidentiality of all data
• Conduct ISO Audits
• End to End hand holding of audits till certifications
• Conduct Cost & Resource Optimization Projects
• Take Quality & Service Excellence function as a Key Driver of business operations
• Monitoring adherence to statutory regulations & compliance with various governmental agencies; monitoring disciplinary issues & legal matters.
• Liaising with consultant for G.L.O., Labour Commissioner, P.F. Inspector, E.S.I. Inspector, etc.
• Managing all the activities to get fresh PF& ESIC approvals procedure for new project.
• Submitting consolidated labour laws returns & forms along in coordination with consultants
• Design and Implement Organization and Talent Strategies in support of business strategies to ensure a robust pipeline of talent for Supply Chain organization. Ensuring 100% occupancy as per the manpower budget for the location
• Create and maintain an environment of equal employment opportunity, diversity and competitive advantage in support of the company's diversity and inclusion strategic plan.
• Stay deeply connected with and knowledgeable about the businesses and operating environment and be a strategic people partner and drive people strategy in the sector.
• Establishes and maintains contact with external recruitment sources.
• Ensures medical records are maintained in a separate, secure and confidential medical file.
• Manages Workers Compensation claims to ensure appropriate employee care and manage costs.
• Prepare Manpower Plan in consultation with Functional Heads and Budget resources in terms of Competencies and Cost.
• Serve as a link between management and employees by handling questions, interpreting and administering policy and helping resolve work related problems.
• Coordinating & Managing the process of timely distribution of salary, bonus, increment salary slip, leave encashment and full and final settlements.
• Handling Queries regarding payroll. Monthly Leave & Attendance Management.
• Maintaining HR records, such as those related to compensation, health, and medical insurance.
• Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management.
• Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee.
• Exit Formalities- Resignation Acceptance, Clearance form, Full and final settlement Processing and Verification.

Custodian of all documents and certifications of the company

1. S&E Documents

2. All Company Registrations

3. Rental & Lease agreements

4. Certifications

5. Awards & Trophies

6. Municipal Corporation Documents

7. Archive Records Related to Media Release, Track of Events, Photos, News and Publications

Conduct Board Meetings Every Quarter & AGM

1. Agenda

2. Minutes of Meeting

3. Resolutions

4. Resolution by circulation of developments and compile them and present it in the next meeting

Preferred candidate profile :

Candidate must have experience in construction and infrastructure field.