Admin Executive /Front Desk Receptionist

Role & responsibilities

Executive Front Desk

Attending Incoming Calls (Call volume is around 30 +).

Looking for cleaning of the reception area.

Monitor people coming and going through the reception doors.

Attend the guest and walking vendor or interview candidates.

Attendance

Every morning attendance status updated in Internal Hr group and HR Group.

If any employee went to client visit or bank need to update their outwork status in whats up Group.

Day to Day Task

Update Inward register/ outward register for HO and all locations in register as well as maintaining data in excel.

Preparing Birthday & welcome Template of employees - Pan India /Overseas.

Providing sim cards to new comers / Existing employees.

Providing ID card &Visiting cards to new comers / Existing employees.

Timely submission of monthly (corporate) invoices to accounts team.

Send HR Report to HOD - Every day need to send the daily work activity to HOD and last day of the week need to send compiled report.

Stationery Management

Providing stationery to HO, Yard, Transport, Nhava Shewa & all locations as required.

Monthly stationery PO creation with the purchase team.

Looking for the order of all the required Books, BL/ NN, Letterhead and Container Seal.

Looking for all the stationery consumption report & control on it.

Searching for all the admin vendors & coordinating for smooth operations.

Events

Coordinating with the HR team for events.