EXECUTIVE N - SALES ADMINISTRATION

External Job Description

admin Business objectives  • Assist sales team by generating and sharing accurate dealer level sales reports as  per requirement  • Assist dealers by making and sharing relevant sales report, credit note and debit  note workings and scheme related communication as per defined timelines  Servicing  • Provide timely services to dealers by ensuring availability of sales aids like shade  cards, collaterals, dealer kit etc  • Provide logistics and operational support to Unit level initiatives, activations and  during new dealer account opening  • Assist sales workforce in gift settlements as per schemes closure on the system  • Coordinate with HR department on employee life cycle activities such as Joining,  transfers, separation etc  Process Optimization  • Find opportunities and work towards optimizing processes and reducing time and  cost involved  • Accurate and timely sharing  of reports to Sales team •  Timely service to dealers  • Statutory and Safety  compliances  • Clearance of vendor payment  within timelines  • On time gift settlements with  acknowledgement        Asian Paints Ltd 2 Internal HR Document-Strictly Confidential  • Review and monitor overheads budgets against actual spend on monthly basis  and report in case of any observations  Vendor Management  • Ensure timely clearance of vendor payments as per the defined payment terms • Monitor and ensure no pending payments, open goods receipts and open  advances of each vendor  • Coordinate with Vendors for outstanding amount closure and quarterly balance  confirmation within defined timelines  Statutory and Safety Compliance  • Ensure safety and statutory compliance for offices and warehouses  • Maintain and display all statutory records as applicable in the premises  • Updation of compliances in statutory portal GRC as per the due dates • Conduct Safety Mock drills in warehouse and office premises on a periodic basis  and submit the findings for process improvement  Essential • Graduation with 50% marks without any backlog  • Minimum 50% marks throughout education  • Graduation must be through a full time course Desired • NA Applicants with MBA and Engineering background BTech/BE/Diploma/BPharma will not  be considered