Hiring For Executive Assistant- Sector 58 Gurgaon

Role & responsibilities

1. Calendar Management: Efficiently manage the Managing Directors calendar by scheduling internal and external meetings, organizing board meetings, recording minutes, and handling his travel itinerary.
2. Handling Correspondence: Act as the point of contact for all communication on behalf of the Managing Director, including phone calls, emails, and taking detailed messages.
3. Document Organization: Organize reports, collate important documents, and manage all critical paperwork, ensuring efficient document flow and accessibility.
4. Research & Reporting: Conduct research and provide data to support the preparation of reports. Display critical thinking skills to analyze and present data effectively.
5. Strategic Planning & Business Contributions: Contribute to business ideas, assist in strategic planning, project management, and support the implementation of business initiatives.
6. Networking & Stakeholder Engagement: Act as the liaison between employees, clients, and external partners, fostering strong professional relationships.
7. Follow-ups: Handle follow-ups with key stakeholders on behalf of the Managing Director.
8. Travel Arrangements: Make comprehensive travel arrangements, including booking tickets, hotels, and organizing logistics.
9. Traveling on Behalf of the Director: Travel as required to attend meetings, conferences, or events on behalf of the Managing Director.
10. Task Management: Organize tasks, maintain Google Docs, set reminders, and ensure smooth coordination of work schedules for the Managing Director.
11. Office Coordination: Manage the schedule with office staff to coordinate paperwork, payments, and other tasks requiring the Managing Director’s physical presence.

Preferred Candidate Profile:

1. Communication Skills: Exceptional verbal and written communication skills in English.
2. Customer Support: Strong skills in customer service and support, maintaining professionalism at all times.
3. Analytical & Multitasking Abilities: Capable of handling multiple tasks and demonstrating excellent problem-solving skills.
4. Organizational Proficiency: Highly organized with a strong ability to use online tools for managing tasks and calendars.
5. Technical Skills: Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Docs & Calendar.
6. Industry Experience: Experience in working with manufacturing companies is highly desirable.
7. Education: Bachelor’s degree, preferably in Business Administration or an MBA.
8. Work Experience: Minimum 5-6 years of experience as an Executive Assistant or Personal Assistant to a CEO or Managing Director.