Executive Facilities & Administration

Facilities Management : Oversee and coordinate all aspects of facility management, including maintenance, repairs, security, and space utilization . Ensure that the facility meets all regulatory and safety standards . Vendor and Contractor Management : Manage relationships with external service providers, contractors, and vendors for services such as janitorial, security, maintenance, and renovations . Negotiate contracts and monitor performance . Budget and Expense Management : Develop, monitor, and manage the facilities budget, ensuring cost-effective operation while maintaining quality standards . Identify cost-saving opportunities and provide regular reports to senior management . Space Planning : Collaborate with department heads to plan and allocate office space efficiently . Manage office moves and reconfigurations as needed . Security and Safety : Implement and maintain security protocols and safety procedures . Ensure that the facility is prepared for emergencies and that staff are trained in evacuation and safety procedures . Maintenance and Repairs : Oversee and schedule routine maintenance, repairs, and renovations . Coordinate with maintenance staff and contractors to address any facility-related issues promptly . Environmental Sustainability : Promote and implement sustainable and environmentally responsible practices in facility operations, such as energy-efficient systems and waste reduction . Compliance : Ensure that the facility complies with local, state, and federal regulations and standards, including building codes and health and safety requirements . Team Supervision : Manage a team of facilities and administrative staff, including custodial, maintenance, and security personnel . Provide leadership, training, and performance evaluations . Communication : Maintain open communication with internal stakeholders, addressing their facility-related needs and concerns . Communicate any facility-related updates, changes, or issues to all staff . Qualifications : Bachelor's degree in facilities management, business administration, or a related field (or equivalent experience) . Several years of experience in facilities management or a related role, with a strong understanding of facility operations, maintenance, and safety . Proficiency in facilities management software and Microsoft Office Suite . Strong project management skills and the ability to multitask effectively . Excellent communication and interpersonal skills . Knowledge of relevant laws and regulations related to facilities management . Preferred Qualifications : Certification in Facility Management (CFM) or a similar credential . Experience working in a similar role within a specific industry (e . g . , healthcare, education, corporate) . Familiarity with sustainability and energy efficiency practices .