Personal Secretary/ Executive Assistant

Key Responsibilities:

• Dashboard Management: Maintain and update various dashboards for the Director, ensuring accurate and timely information.
• MIS and Analysis: Prepare and analyze Management Information Systems (MIS) reports to support decision-making.
• Meeting Coordination: Schedule, organize, and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Travel Arrangements: Plan and manage all travel arrangements, including flights, accommodations, and itineraries.
• Communication: Act as the primary point of contact for internal and external communications on behalf of the Director.
• Presentation Preparation: Create high-quality presentations for meetings and conferences.
• Administrative Support: Provide comprehensive administrative support, including managing calendars, handling correspondence, and organizing files.

Qualifications & Experience:

• Bachelor's degree or equivalent experience.
• Proven experience as an Executive Assistant, Secretary, or similar role.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent organizational and multitasking skills.
• Strong analytical and problem-solving abilities.
• Outstanding verbal and written communication skills.
• Professional demeanor and appearance.
• Ability to work independently and handle confidential information with discretion.

Desired Skills:

• Experience with data analysis and report generation.
• Familiarity with travel booking and coordination.
• High attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.

Note: Candidates with aviation training or course completion are preferred.