Personal Secretary/Personal Assistant

Who We Are?
C.V. Raman Global University (CGU), Odisha started in 1997 as a degree-level engineering college, named as C.V. Raman College of Engineering (CVRCE). With 25 Centres of Excellence set up in collaboration with industry leaders across the board, the university today has over 20 start-ups working under its AIC & TBI incubation centre .

Our Accreditations:

• Within top 100 Engineering Institutions in India by NIRF (National Institute Ranking Framework), MHRD, and Govt. of India during 2016, 2017, 2018, 2019, 2020, 2021, 2022 & 2023.
• Recognized as S.I.R.O (Scientific and Industrial Research Organization) by D.S.I.R., Government of India.
• CGU awarded Skill Champion by Govt. of Odisha in 2023
• CGU awarded Higher Education Excellence award by FICCI in 2022
• As per Times Engineering Survey (2022), CGU secured a notable position among the top engineering colleges in the country, ranking 35th among the top privately run engineering institutes nationwide and 4th in the eastern region.
• The University was recognized as a "PERFORMER" in the "University & Deemed to be University (Private/Self-Financed) (Technical)" category in the Atal Ranking of Institutions on Innovation Achievement (ARIIA) 2021, a flagship program of the Ministry of Education, Government of India.

Notable Awards and Honours:

• In the field of research, the University received grants over 5 crores in 2022.
• Ms. Manisha Padhi, alumni of CGU have been appointed as the ADC to The Honble Governor of Mizoram in 2023 and became the first ever female to hold the position.
• Ms. Swagatika Mohanty, Civil Engineering (2013-17), has bagged the 15th rank in Odisha Civil Services Exam in 2023 and is now a functional, respectable, responsible OAS.
• Safia Aktar, Anshu Kumari, and Radhika Rani Panda won the 1st prize at 10-Hour Women Hackathon organised by Trithon Triplets 2k23.
• Abhishek Kumar, B.Tech (ECE) awarded the Visweswaraya Prativa Puraskar at Odisha Technological Conclave, 2023.
• Mr. Praveen Giri won the Silver Medal in the area of Water Technology at World Skills, Stuttgart, Germany, 2022.
• Mr. Subrat Patel won Medallion of Excellence in the area of Restaurant Services at World Skills, Stuttgart, Germany, 2022.
• 9 students represented India in World skills 2022 in 7 various Skills.
• CGU won Smart India Hackathon (SIH) 2022 in Software Edition.

What We Offer?

• Undergraduate Courses: 28
• Postgraduate Courses: 33
• PhD Programs: 15

Where You Come In?

The Personal Assistant (PA) to the Vice Chancellor/Pro-Vice Chancellor will play a crucial role in providing high-level administrative and organizational support to the VC/Pro-Vice Chancellor. The ideal candidate will possess strong proficiency in MS Office Suite, exceptional communication and drafting skills, and an acute attention to detail. The PA will be responsible for handling sensitive information, drafting emails, managing schedules, coordinating meetings, and ensuring the smooth operation of the VC/Pro- VC's office.

Supervision Details:

Immediate Supervisor: Vice Chancellor/Pro-Vice-Chancellor, CGU

Indirect Supervisors: President & Vice President, Registrar

Direct Reportees : Vice Chancellor/Pro-Vice-Chancellor, CGU

Working Relationship: All HoD & DEAN, PA of President,Registrar,

Salary Information: Salary commensurate with qualifications and experience

Job Location: Bhubaneswar CGU Campus

Duties & Responsibilities:

• Administrative Support: Provide high-level administrative assistance to the Vice Chancellor/Pro Vice Chancellor, managing calendars, appointments, and daily schedules. Prioritize and organize tasks to ensure effective time management.
• Email Drafting & Correspondence: Draft professional and concise emails, letters, and official correspondence on behalf of the VC/Pro VC. Ensure accuracy and clarity in communication and handle sensitive matters with discretion.
• Document Preparation & Reporting: Prepare and organize documents, reports, and presentations for the VC/Pro VC. Review and proofread documents for grammar, spelling, and formatting errors. Maintain an organized filing system for easy retrieval of important records.
• Meeting Coordination & Travel Management: Schedule meetings and coordinate logistics, including arranging travel, accommodations, and itineraries. Prepare agendas and minutes for meetings, ensuring all relevant materials are prepared in advance.
• Attention to Detail: Ensure high standards of accuracy and attention to detail in all tasks, from data entry and document preparation to managing appointments and emails.
• Confidentiality & Discretion: Handle confidential information with the utmost professionalism and discretion. Maintain privacy and confidentiality in all aspects of work.
• Time Management & Prioritization: Efficiently prioritize multiple tasks and manage competing deadlines. Anticipate the needs of the VC/Pro VC and proactively solve problems to ensure smooth workflow.
• Other Tasks as Assigned: Assist the VC/Pro VC with any additional tasks or special projects as needed.

Who Are We Looking For :

• Minimum qualification MBA with a first class career
• 3 to 5 years or more of relevant experience in a similar role, preferably supporting high-level executives or leadership.
• PGDCA/ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Ability to draft professional emails, letters, and reports with clarity and precision
• Dictation and transcription skills are highly desirable.

Personal Attributes:

• High IQ level with exceptional cognitive abilities
• Proactive, self-motivated, and attentive to details
• Discreet, professional, and trustworthy with confidential information
• Calm under pressure and adaptable to changing priorities

Organizational Skills:

• Strong attention to detail with the ability to multitask effectively
• Capable of managing a high volume of work with efficiency and accuracy
• Excellent time-management skills and the ability to prioritize tasks effectively

Problem-Solving & Decision-Making:

• Ability to think critically and make sound decisions quickly
• Ability to work independently with minimal supervision

We Expect from You as the PA?

We are looking for someone who experienced and is proactive, detail-oriented, and capable of working in a fast-paced environment with the utmost professionalism and commitment.

For more details, visit us at https://cgu-odisha.ac.in/.

Want to be a part of Our Organization? Please write to us and share your updated CV/ Resume at recruitment@cgu-odisha.ac.in and apply on https://recruitment.cgu-odisha.ac.in/. We eagerly await to hear from you.