Admin & Legal Officer

Amity Software Limited is looking for a Admin & Legal Officer, who will report to G.M. (HR & Admin). He is supposed to manage following functions listed under Roles and Responsibilities section.

Role & responsibilities

1. Office Administration; Routine Office Maintenance which including cleanliness & hygiene, Drinking Water, Tea/Coffee Facility, Office Canteen, Telephone Lines, and other office Infra-structure which are not part of I.T. Departments responsibilities.
2. Managing Security and Housekeeping staff including Managing Vendors for Security, Housekeeping, and Peons etc.
3. Purchase and Stores Management, including negotiations with vendors, issuance of Purchase Orders etc.
4. Construction Management (We are constructing a new office building as well). He will have to coordinate with Construction Project Manager.
5. Coordinating with other Departments/Technical Teams for Admin and Purchase Related Functions.
6. General Office Correspondence, Issuance of Office Circulars, & other routine Paperwork.
7. Coordination with company Lawyers, explaining them case related facts, coordinating with them, etc.
8. Liaisoning with government authorities, whenever required.
9. Manage staff, including but not limited to: Receptionist, Admin and Stores Clerks/Assistants, Peons & Messengers, Housekeeping Staff, Construction Project Manager, Stores Clerk etc

Preferred candidate profile

• Qualifications: Graduate. MBA / LLB degree will be an advantage.
• Experience: Minimum 7 years experience in Administrative position in any industry.
• Communication: Excellent communicator i.e. Ability to explain his thoughts.
• Fluency: Excellent Oral and Written communication in Hindi, and Excellent written English communication.
• Computer Skills: Excellent Knowledge of MS-Word, Excel, Powerpoint, Email, and Windows operations.
• Age and Vicinity to our Office: We are looking for a 30 to 45 year aged man, living within 10 to 15 kilometer of our current office location i.e. Sector 63, Noida. Person should preferable have his own conveyance.
• Personality: Pleasing personality and soft-spoken.
• People Management: Past experience in managing a team of sub-ordinates is mandatory.
• Responsible Person: He should be willing to take complete responsibility of managing the office admin activities.
• Time Management: Excellent time management Skills.
• Quick Decision making skills.
• Strong negotiation skills.
• A keen eye on details for accuracy.
• Strong work ethics.
• Team-man: Ability to work in a team or individually as and when required.