Meeting Planner

Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Ready to explore a career pathStart your journey.

What You ll Do on a Typical Day :

• Complete project timeline; establishes a work flow schedule with client and suppliers to facilitate prompt and accurate handling of all program details. Utilizes meeting technology to manage from sourcing, planning and final reconciliation and negotiates any additional hotel needs, destination management company (DMC), air and all third party contracts. Monitors attrition dates, cancellation policies and ensures contracted services are executed.

• May conduct program debrief with client. Works with client/hotel accounting team to complete final bill, reviews final billing prior to final invoicing to client. Maintains accurate records, system input, and complete file management as outlined in M&E and client policies and procedures. Partners with designated travel team to communicate registration and air needs, status meetings and continuous communication throughout program. Able to assist with any level of event including those of a complex nature, large volume, high level of confidentiality, international scope, etc. Partners with Amex GBT and client preferred suppliers to arrange their services.

• Conducts regularly scheduled status meetings with client and stakeholders from pre-launch through program operation, and ensures program objectives are executed. Develops strong relationships with multiple contacts within client and supplier organizations. May participate in client presentations as requested.

• Review processes and offer solutions/additions as needed. Manages overall program budget when provided, reviews and audits all program related billing for accuracy. Tracks and reports expenses to clients and communicates changes to them on a consistent basis, if final budget is provided. Initiates and reconcile supplier payments.

• Assist in reconciling meeting card billing statement. Works on special projects as assigned by the Team Leader or Account Manager. Will require 10-15% travel to regional destinations in support of client program operations. Keep up to date on industry standards and trends related to responsibilities. Develop and maintain key client and supplier relationships .Develop and maintain knowledge of technology and/or software solutions .Handling multiple projects/demands effectively

What We re Looking For :

• Graduate with five years experience in project, event or meeting management, at least two of which are in procurement is preferred

• Experiences in hotel buying required, proven negotiation skills preferred

• Meeting technology experience preferred, especially with an online sourcing tool (Cvent)

• Operations experience in hospitality industry or equivalent a plus.

• Prior successful experience in developing and maintaining key client and supplier relationships.

• Prior experience in effectively handle multiple projects/demands.

• Strong knowledge of program/event management and budget maintenance.

• College degree preferred

• Ability to travel by airplane, boat, rail and/or car.

• CMP designation a plus.

Location

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• Wellbeing resources to support mental and emotional health for you and your immediate family.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult GBT Recruitment Privacy Statement .

What if I don t meet every requirement If you re passionate about our mission and believe you d be a phenomenal addition to our team, don t worry about checking every box;" please apply anyway. You may be exactly the person we re looking for!