Assistant Manager - Tendering & Contracts (Civil)

Purpose/Objective

Manage sourcing and purchase of the specified spend category, develop and sustain vendor relationships and negotiate best price points, thereby meeting specifications of quality, timelines within the stipulated budgetary requirements. Looking for Candidates engaged with Real Estate Developers in similar role at Gurugram.

Key Responsibilities of Role

Purchase Requisition (PR) Review - Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR - Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc. ) - Strategic Sourcing for Capex, Opex, Bulk Material & Services Contribute to the strategic sourcing process by participating in activities such as: - Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category. - Preparing the request for information (RFI) document for bidder evaluation. - Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams). - Preparation of the Request for Proposal (RFP) document. - Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors. - Technical and Commercial bid evaluation of vendors. - Conducting fact-based negotiations with shortlisted bidders. - Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA . Contract Preparation and Order Placement - Prepare contract document as per stated protocols & standard templates. - Set up the approved contract record within the ERP system, using the appropriate system steps and functionality. - Maintain the contract document for future reference as per defined document management policy. - Send the contract to vendor and all identified stakeholders. - Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements. - Maintain Tracker of BG, Insurances and Variation Register. Post Order Management: - Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery - Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc. - Facilitate closure of contracts and take necessary actions. - Manage inbound logistics services for other Ex-Works Domestic Supplies. - Execute contingency plans in case of immediate business requirements Supplier/ Vendor Identification and Onboarding - Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation. - Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments. - Check details of forms submitted by vendor for their completeness and validity of documents. - Coordinate with Quality/Engg /User team for vendor assessment if required. - If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor. - Input required data and documents into the MDG Ariba system to get vendor code created in SAP.

Technical Competencies

Supplier Relationship Management ,Category Management ,Fact-based Negotiation,Contract Formulation & Compliance

Qualifications and Experience

Education - Full time B. Tech. degree in Civil Engineering. GeneralExperience: - More than 8 years of experience in Contract & procurement functions of Commercial & Real Estate Projects in the Delhi NCR Region. Technical Experience: - Hands-on experience in executing contracts in Real Estate for Civil & Finishes Works of Commercial & High Rise residential Projects - Expertise in doing Rate analysis and Quantity Estimation. - Experienced in Contract Interpretation and proficient in managing claims and variations. With strong ability to analyze contractual terms, assess risk and effectively communicate resolutions. - Proactive in completing the task within given timeframe. - Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool, reverse auctions, etc. ). - Demonstrate methodical and precise approach towards commercial and contractual execution. - Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management.