Assistant Executive Human Resource

Role Title: Executive / Assistant Executive Human Resource

Department: Corporate Human Resource

Location: Jogeshwari, Mumbai

Reports to: Head - Corporate Human Resource

Job Objective:

To support the talent acquisition function through the effective management of recruitment processes and administrative tasks. The objective is to ensure a seamless and efficient recruitment cycle and contribute to its faster and smooth functioning to drive organizational success.

Primary responsibilities:

Talent Acquisition

Assisting Talent Acquisition lead:

• In coordinating the end-to-end recruitment process for open positions, from job posting to onboarding.
• Assist in entire recruitment lifecycle through SuccessFactors (Talent Hub) from job requisition to onboarding.
• Assist hiring managers to create and maintain accurate ARFs on SuccessFactors.
• Assist in mapping job codes with job descriptions accurately on SuccessFactors.
• Source candidates through various channels (LinkedIn, Naukri, etc.)
• Conduct candidate screenings.
• Coordinate interviews and gather interview feedback from hiring managers.
• Assist hiring managers with assessment forms, feedback submission, and candidate evaluation.
• Maintain and update candidate trackers, ensuring data accuracy and confidentiality.
• Develop and maintain relationships with recruitment agencies, consultants, and vendors.
• Ensure compliance with regulatory requirements and equal employment opportunity laws.
• Build and maintain a talent pool for current and future hiring needs
• Act as a point of contact for candidates to answer any questions about the recruitment process, job expectations, or company culture.
• Assist in gathering feedback from candidates and hiring managers about the recruitment process to identify areas for improvement.
• Assist in job description mapping and cleaning exercise for all roles.
• Monitor and analyze recruitment metrics with respect to turnaround time.
• Assist in generating recruitment reports and dashboards by leveraging data analysis
• Identify areas for process improvement and implement changes.

General Administration

• Perform general administrative tasks, such as data entry, PMS report generation and record-keeping.
• Maintain accurate records of recruitment activities, including candidate data, interview notes, and feedback.
• Assist in creating and maintaining function wise recruitment trackers and dashboards.
• Assist with maintaining compliance records and helping to prepare for audits if necessary.
• Assist in any other support required by Talent Acquisition lead or HRBP team.

Key Result Areas:

• Talent acquisition operations
• Candidate Screening and Interview Coordination
• Hiring Manager Collaboration
• Administrative Support
• PMS support

Key Interfaces:

• Internal Interfaces: Hiring Managers (Across Departments), Corporate Talent CoE team
• External Interfaces: Recruitment Agencies and Consultants

Competencies:

• Proficiency in Recruitment Software
• Sourcing & Screening Techniques
• Document Management
• Microsoft Office Suite
• Data Management & Reporting
• Knowledge of end-to-end Talent Acquisition Process

Educational and Experience Requirements

• BBA/ BMS in Human Resource (Mandatory)
• 3-5 years of experience in talent acquisition
• Experience in handling multiple requirements of talent acquisition simultaneously