Assistant Manager - Events

Company Description

Your Fairmont Journey Starts Here:

Are you asomeonewith a passion for excellence and a flair for exceptional hospitality? Fairmont Udaipur Palace invites you to embark on an unforgettable journey of luxury and join our pre-opening team.

About The Role :

We are seeking a highly organized and dynamic Assistant Manager - Events to join our team. The successful candidate will be responsible for managing and executing a variety of events, from corporate conferences to social gatherings, ensuring all aspects of event planning, coordination, and delivery are seamless. The Assistant Manager - Events will work closely with clients, vendors, and internal teams to create memorable and successful experiences.

 Key Responsibilities 

 Event Planning & Coordination :

Plan, organize, and execute events from concept to completion, ensuring all details are considered.

Develop event timelines, checklists, and budgets.

Liaise with clients to understand their event objectives and expectations.

Coordinate with internal teams, suppliers, and vendors to ensure successful event delivery.

 Vendor & Supplier Management :

Source and negotiate with vendors (e.g., venues, caterers, AV providers) to secure the best prices and services.

Ensure the timely delivery of goods and services for each event.

Manage contracts and agreements with vendors.

 On-Site Event Execution :

Oversee event setup, including stage, AV equipment, signage, decorations, and catering.

Supervise event staff and volunteers, ensuring smooth operations.

Resolve any issues or challenges that arise during events, ensuring client satisfaction.

 Marketing & Promotion :

Assist with event marketing strategies and promotional activities, including social media, email campaigns, and print collateral.

Support the creation of event invitations, programs, and other promotional materials.

Qualifications

Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or related field.

Minimum of 2-3 years of experience in event planning, coordination, or management.

Strong ability to conceptualize, plan, and execute a variety of events including conferences, seminars, corporate events, and social gatherings.

Excellent organizational and time management skills, with the ability to handle multiple events simultaneously.

Experience in budgeting, cost control, and vendor negotiation to ensure events are executed within budget.

Strong verbal and written communication skills to interact with clients, vendors, and stakeholders effectively.

Additional Information

 Our commitment to Diversity & Inclusion: 

We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.