Document Controller

Job Title: Document Controller

Company Name : Axon Holdings

Industry: Real Estate / Infrastructure

Location: Gurgaon Sector 43

Interested Candidates can drop Their CVs at 9667939981

Position Overview:

The Document Controller plays a critical role in managing and maintaining the organization's documentation processes, ensuring accuracy, security, and accessibility. This role is responsible for implementing and overseeing an Electronic Document Management System (EDMS), streamlining workflows, and ensuring compliance with company standards.

Job Responsibilities:

• Copy, scan, and store documents systematically.
• Review and edit files, including contracts, for accuracy.
• Update and maintain technical documents such as manuals and workflows.
• Distribute project-related documents to internal teams.
• Organize and file records in both physical and digital formats.
• Develop templates for future documentation needs.
• Retrieve files upon request from employees and clients.
• Oversee the flow of documentation within the organization.
• Ensure confidentiality of sensitive information and agreements.
• Prepare ad-hoc reports on project documentation as needed.

Key Responsibilities:

• Identify and implement the best Electronic Document Management System (EDMS) for enhanced document control.
• Communicate effectively with senior management, maintaining a professional and pleasant demeanor.
• Lead the design and implementation of an efficient document control system.
  Develop and obtain approval for EDMS Standard Operating Procedures (SOPs) and training modules for new users.
• Define Minimum Viable Product (MVP) requirements, ensuring both high- and low-level specifications.
• Draft blueprints for future features to maintain a competitive EDMS.
• Manage PMIS, EDMS, and SAP (DMS) implementation and administration.
• Handle pre-bid, post-bid, and final project handover documentation efficiently.
• Generate monthly and weekly Management Information System (MIS) reports.
• Oversee information and knowledge management processes.
• Coordinate and resolve disputes related to final project handover documentation, including:
• As-built drawings
• Guarantees & warranties
• Specifications
• Design reports
• Lead communication and coordination with clients and assigned Project Management Consultants (PMC) for timely document approvals.
• Develop and maintain a document approval matrix covering high-, mid-, and low-level approvals.