Document Controller

Job Specification / Description

Purpose / Role
The Document Controller will be responsible for the timely, accurate and efficient preparation and management of documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments

Prime Responsibilities and Duties
➠Coordination with Sub Vendors, Engineering Team, Third Party Agencies on inputs/documents
➠Establish standard Project Document Control Plan along with Project Manager, Engineering
Manager & Document Lead
➠Support Document management team in processing customer deliverables.
➠Project wise Management information reports on status of documents as required.
➢ Follow up on all critical documents with all concerned (internal & external)
➢ Ensure all documents are archived in line with the approved project document plan.
➢ Ensure that standard project set-up, document flow and templates are being used.
➢ Coordinate and maintain document register (MDR/VDRL - Document Register) in document
management system.
➢ Preparing Document Submittals and submit to customer and third parties (service providers
eq: Engineering sub-contractors and translation agencies)
➢ Receive and check all incoming / outgoing communications on all project documents and
distribute as per project document plan.
➢ Examine all project documents, drawings, specifications etc. to verify completeness and
accuracy of data and ensure data entry of same into document management system.
➢ Confers with document originators or engineering personnel to resolve discrepancies and
comply with required changes to documents.
➢ Prepare reports and follow up any pending documents that require approval/ comments from relevant parties.
➢ Maintain and update database and filing system.
➢ Maintains confidentiality of information & documents
➢ Assisting in compilation & preparation of MDRB / VDB / TP as required

Qualifications
Any Degree with trained in all MS-office functions added advantage who has knowledge on SharePoint, Power BI, and other new tools from Microsoft.

Thank you.