Zycus Infotech Procurement Analyst Interview Questions and Answers

Q1. Process of procurement
Ans. 
Procurement process involves identifying needs, sourcing suppliers, negotiating contracts, and managing supplier relationships.
• Identifying needs and requirements

• Sourcing potential suppliers

• Negotiating terms and contracts

• Managing supplier relationships

• Ensuring compliance with regulations and policies
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Q2. Evaluation of vendors
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Evaluation of vendors involves assessing their performance, capabilities, and reliability to ensure they meet the organization's needs.
• Assess vendor's track record and reputation

• Evaluate vendor's financial stability and resources

• Consider vendor's quality of products or services

• Assess vendor's responsiveness and communication

• Compare vendor's pricing and terms with competitors

• Review vendor's compliance with regulations a
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Q1. Tell me about your self ?
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Q2. What is purchase order ?
Ans. 
A purchase order is a document issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services.
• It is a legal document that outlines the details of a purchase agreement between a buyer and a seller.

• It includes information such as the product or service being purchased, the quantity, the agreed-upon price, and delivery date.

• It serves as a contract between the buyer and seller, ensu...read more
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Q3. What is purchase requestition ?
Ans. 
A purchase requisition is a document used to request goods or services from a supplier.
• It is a formal request for procurement of goods or services.

• It includes details such as quantity, description, and estimated cost.

• It is typically initiated by a department or individual within an organization.

• It is used to obtain approval for the purchase before it is made.

• It is an important part of the procurement process.

• Example: A...read more
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Q4. How to validate the po ?
Ans. 
To validate a PO, check for accuracy, completeness, and compliance with procurement policies.
• Verify that the PO number matches the one in the system

• Ensure that the vendor information is correct

• Check that the items ordered match the specifications and quantities requested

• Confirm that the prices are accurate and in line with the budget

• Ensure that the PO is authorized and approved by the appropriate personnel

• Check that th...read more
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Q5. Mention 5 key fileds in pr ??
Ans. 
The 5 key fields in PR are supplier management, contract management, sourcing, negotiation, and spend analysis.
• Supplier management involves identifying and managing suppliers to ensure timely delivery of goods and services.

• Contract management involves creating and managing contracts with suppliers to ensure compliance and minimize risk.

• Sourcing involves identifying potential suppliers and evaluating their capabilities ...read more
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Q6. Who creats pr and how ?
Ans. 
PR is created by the PR department or agency, in collaboration with the relevant stakeholders.
• PR department or agency is responsible for creating PR

• Collaboration with relevant stakeholders is necessary

• PR creation involves identifying target audience, crafting key messages, and selecting appropriate channels

• PR can be created for various purposes such as brand awareness, crisis management, product launches, etc.
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Q7. Explain p2p cycle with example?
Ans. 
P2P cycle refers to the procurement process from purchase to payment.
• The cycle starts with identifying the need for a product or service.

• A purchase order is then created and sent to the supplier.

• The supplier delivers the product or service and sends an invoice.

• The invoice is matched with the purchase order and goods receipt.

• If everything matches, the invoice is approved for payment.

• Payment is then made to the supplier.

• ...read more
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Q1. Why are you looking for a change?
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Q2. Tell me about yourself.
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Q3. What are your strengths and weaknesses?
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Q4. What was the toughest subject in your college or school days and how you overcome that subject?
Ans. I smiled and replied, without hesitation the subject was Income Tax ,initially i really started to scare when one normal problem itself takes 15 to 25 minutes to solve and that damn book have 315 pages , i myself let down and ready for malprcte in the exmhall, but At onetime i just had an idea , is the problem is with us or with the problem!! Lol,, okay, so to overcome this i need a exprnce partner which is news and yo...read more
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Q5. While doing final project in college as a group how you manage to solve the different opinions arise by your different friends and how u completed your prjct?
Ans. Basically , I have leadership skill because i was the captain in my basketball team, and i took the role of chairman in my college days , so that wouldn't be a problem for me to solve those things..if they given their opinion first you have to respect and be their side with their opinion and after sometime u have to spoke the disadvantage of the opinion in a tactic manner , so that u can avoid some internal confusion i
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Q1. Tell me about yourself?
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Analytics and accounts based questions

Q1. Basic Accounting Questions
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Q1. Direct indirect procurement
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Q2. Material resource planning (MRP)
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Q1. Salary expectation
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Q2. Working with shift
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Q1. Basics of Procurement & Buying
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Q2. What is Procurement
Ans. 
Procurement is the process of acquiring goods or services from external sources.
• Involves sourcing, negotiating, and purchasing goods or services

• Focuses on obtaining the best quality products at the most competitive prices

• Includes supplier relationship management and contract management

• Examples: Request for Proposal (RFP), Request for Quotation (RFQ), vendor selection
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Q3. What is Sourcing
Ans. 
Sourcing is the process of finding, evaluating, and selecting suppliers to provide goods or services.
• Sourcing involves identifying potential suppliers

• Evaluating suppliers based on criteria such as quality, price, and reliability

• Negotiating contracts and terms with selected suppliers

• Managing relationships with suppliers to ensure ongoing supply chain efficiency

• Examples: Request for Proposal (RFP), Request for Quotation
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Q4. What is the Volume of transactions handeled in a day
Ans. 
The volume of transactions handled in a day varies depending on the size and complexity of the organization.
• The volume of transactions can range from a few dozen to thousands per day.

• Factors such as the industry, size of the organization, and procurement processes can impact the volume of transactions.

• For example, a small company may handle 50 transactions per day, while a large corporation may handle thousands.

• Efficie...read more
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Q1. Basic details regarding self
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Q1. Basic questions about work experience
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