Tender Executive

10+ Tender Executive Interview Questions and Answers

Updated 18 Feb 2025
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Q1. What is JV? What is called Blacklisting? What kind of reasons are there if a company is blacklisted?

Ans.

JV stands for Joint Venture. Blacklisting is the act of excluding a company from future business opportunities due to certain reasons.

  • JV refers to a business arrangement where two or more companies collaborate to undertake a specific project or venture.

  • Blacklisting is the process of placing a company on a list that restricts its access to future business opportunities.

  • Companies can be blacklisted for various reasons such as fraud, non-compliance with regulations, poor perform...read more

Q2. What is the difference between limited and open tender?

Ans.

Limited tender is restricted to a select group of suppliers, while open tender is open to all interested suppliers.

  • Limited tender is used when the buyer has pre-selected a few suppliers based on specific criteria.

  • Open tender allows any interested supplier to submit a bid.

  • Limited tender is often used for high-value or complex projects.

  • Open tender promotes competition and transparency.

  • Limited tender may require suppliers to be pre-qualified.

  • Open tender may attract a larger numb...read more

Tender Executive Interview Questions and Answers for Freshers

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Q3. How to submit online Tenders in different portal?

Ans.

To submit online tenders in different portals, follow the specific guidelines and procedures of each portal.

  • Research and identify the relevant portals for tender submission

  • Create an account on the chosen portal

  • Read and understand the guidelines and procedures for tender submission on the portal

  • Prepare the necessary documents and information required for the tender

  • Fill in the online tender form accurately and completely

  • Upload the required documents and attachments

  • Review and do...read more

Q4. What is the basic need to submit a tender?

Ans.

The basic need to submit a tender is a comprehensive understanding of the project requirements and the ability to meet those requirements.

  • Understanding the project requirements

  • Ability to meet the project requirements

  • Knowledge of the tendering process

  • Competitive pricing and cost estimation

  • Strong communication and presentation skills

  • Compliance with legal and regulatory requirements

  • Relevant experience and track record

  • Strong financial stability

  • Ability to provide necessary documen...read more

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Q5. How many days will you take to submit a tender?

Ans.

The number of days required to submit a tender depends on the complexity of the project and the availability of resources.

  • The timeline for submitting a tender varies depending on the scope of work and the level of detail required in the proposal.

  • Factors such as the size of the project, the number of stakeholders involved, and the level of competition can also impact the timeline.

  • It is important to carefully review the tender documents and ensure that all requirements are met ...read more

Q6. How to make tender in GEM Portal

Ans.

To make a tender in GEM Portal, follow these steps:

  • Register on the GEM Portal

  • Create a profile and complete the KYC process

  • Search for relevant tenders and download the tender documents

  • Submit the bid online before the deadline

  • Pay the tender fee online, if applicable

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Q7. How to submission of bid on eprocure portal and how to size reduce of file for bid submission etc.

Ans.

The bid submission process on eprocure portal involves uploading and reducing the size of files.

  • To submit a bid on eprocure portal, login to the portal and navigate to the bid submission section.

  • Click on the 'Submit Bid' button and select the relevant bid to submit.

  • Upload the required files by clicking on the 'Upload' button and selecting the files from your computer.

  • To reduce the size of files for bid submission, you can compress them using file compression software or conve...read more

Q8. How assign tender to best suitable contactor?

Ans.

Assigning tenders to the best suitable contractor involves evaluating contractor qualifications, experience, pricing, and past performance.

  • Evaluate contractor qualifications such as licenses, certifications, and expertise in relevant areas.

  • Consider contractor experience in similar projects or industries.

  • Review pricing proposals to ensure they are competitive and within budget.

  • Assess contractor's past performance through references, reviews, and track record.

  • Use a scoring syst...read more

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Q9. Make Checlist of a Tender

Ans.

A tender checklist ensures all necessary steps are followed in the tender process.

  • Identify the tender requirements

  • Gather all necessary documents and information

  • Prepare a tender response

  • Review and proofread the response

  • Submit the tender within the specified deadline

  • Follow up on the tender status

Q10. What is your understanding of the bidding process?

Ans.

The bidding process involves submitting proposals or quotes to compete for a contract or project.

  • Understanding the requirements and specifications of the project or contract

  • Preparing a competitive proposal or quote

  • Submitting the bid within the specified deadline

  • Negotiating terms and conditions if selected as the preferred bidder

Q11. What is the purpose of bidding?

Ans.

The purpose of bidding is to compete for contracts or projects by offering the best price and terms.

  • Bidding allows companies to showcase their capabilities and expertise.

  • It helps in securing new business opportunities and expanding market reach.

  • Bidding also enables organizations to compare different proposals and select the most suitable one.

  • Examples: Government tenders, construction projects, supply contracts.

Q12. How to handle sales coordinator

Ans.

Sales coordinators should be managed through clear communication, goal setting, and regular check-ins.

  • Establish clear expectations and goals for the sales coordinator

  • Provide regular feedback and support

  • Encourage open communication and collaboration

  • Ensure the sales coordinator has the necessary resources and training to succeed

  • Hold the sales coordinator accountable for their performance

  • Recognize and reward their achievements

  • Address any issues or conflicts promptly and professi...read more

Q13. Experience and last minute handling of bid submissions.

Ans.

I have extensive experience in handling bid submissions, including last minute adjustments.

  • I have successfully managed multiple bid submissions with tight deadlines.

  • I am skilled at coordinating with various teams to gather necessary information for bids.

  • I have experience in making last minute adjustments to bids to ensure they meet all requirements.

  • I am adept at prioritizing tasks and managing time effectively to meet submission deadlines.

Q14. How to managed gem portal

Ans.

Managing a gem portal requires proper categorization, regular updates, and effective communication with suppliers and customers.

  • Categorize gems based on their type, color, and quality.

  • Regularly update the portal with new arrivals and remove sold items.

  • Ensure accurate product descriptions and high-quality images.

  • Communicate effectively with suppliers to maintain a steady supply of gems.

  • Provide excellent customer service and promptly address any complaints or issues.

  • Implement s...read more

Q15. What is tendering?

Ans.

Tendering is the process of inviting bids from suppliers to provide goods or services at a specified price.

  • Tendering involves issuing a formal request for proposals or quotes

  • It is commonly used in government procurement and construction projects

  • The goal of tendering is to select the best supplier based on price, quality, and other factors

Q16. Custom bid specifications

Ans.

Custom bid specifications are unique requirements set by the client for a specific tender or project.

  • Custom bid specifications are detailed instructions provided by the client on how they want the tender to be submitted.

  • These specifications can include specific technical requirements, delivery schedules, pricing structures, and any other unique criteria the client deems important.

  • It is important for tender executives to carefully review and understand the custom bid specifica...read more

Q17. EXPLAIN BIDDING PROCESS ON GEM

Ans.

Bidding process on GEM involves registering on the portal, searching for tenders, submitting bids, and participating in auctions.

  • Register on Government e-Marketplace (GEM) portal

  • Search for relevant tenders based on product/service categories

  • Submit bids online through the portal

  • Participate in auctions if applicable

Q18. GEM portal Working

Ans.

GEM portal is an e-procurement platform for government organizations to publish tenders and for vendors to bid on them.

  • GEM portal stands for Government e-Marketplace.

  • It is used by government organizations to streamline the procurement process.

  • Vendors can register on the portal to access and bid on tenders.

  • The portal aims to promote transparency and efficiency in government procurement.

  • It is mandatory for all central government departments to procure goods and services through...read more

Q19. DEFINE TYPES OF BIDS

Ans.

Types of bids refer to the different methods used by organizations to submit proposals for projects or contracts.

  • Open Bidding: All interested parties can submit bids.

  • Closed Bidding: Only pre-qualified or invited parties can submit bids.

  • Sealed Bidding: Bids are submitted in sealed envelopes to maintain confidentiality.

  • Competitive Bidding: Bidders compete on price and quality to win the contract.

  • Single Bidding: Only one bidder is invited to submit a bid.

  • Two-Step Bidding: Initia...read more

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