Semi Qualified Company Secretary

Role & responsibilities

Corporate Governance:

• Assist in ensuring the organization complies with corporate laws, regulations, and governance standards.
• Prepare and maintain corporate records, including the companys register of members, directors, and officers.
• Assist in organizing and preparing agendas for board meetings, annual general meetings (AGMs), and other corporate meetings.
• Prepare minutes for board meetings and shareholder meetings.
• Statutory Compliance:
• Assist in filing statutory documents with regulatory authorities (e.g., Registrar of Companies, Securities and Exchange Commission).
• Ensure timely submission of compliance reports to regulatory bodies.
• Maintain and update statutory registers, including shareholding, directors, and shareholders' details.
• Assist in ensuring adherence to relevant corporate laws, including the Companies Act, Securities Law, and other applicable statutes.
• Legal and Regulatory Filings:
• Assist in preparing and filing legal documents, returns, and forms with relevant authorities.
• Support the process of compliance audits and risk assessments.
• Liaise with external legal advisors or regulators as necessary.
• Advisory Support:
• Provide guidance to the company on governance practices and regulatory changes.
• Assist senior company secretaries or legal teams in offering advice on corporate structures, shareholder agreements, and legal documents.
• Corporate Structure and Documentation:
• Draft, review, and maintain corporate governance policies and procedures.
• Assist with drafting resolutions, agreements, contracts, and other corporate documents.
• Ensure that all company filings are completed accurately and in compliance with regulations.
• Support to Senior Management:
• Provide administrative and secretarial support to senior management and directors.
• Ensure timely and efficient management of corporate documents and filings.
• Assist with legal research and keeping up-to-date with changes in corporate law and regulations.
• Internal and External Communication:
• Act as a liaison between the company and external authorities, shareholders, or legal teams.

Preferred candidate profile

• Completed Internship.
• Strong knowledge of corporate laws, company secretarial practices, and governance standards.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of corporate compliance software and database management tools is a plus.
• Strong communication and interpersonal skills.
• Detail-oriented with the ability to handle multiple tasks and meet deadlines.
• Ability to work under the supervision of qualified professionals while taking initiative when necessary.