Company Secretary

Roles and Responsibilities

Governance and Compliance:

• Ensure compliance with the provisions of Companies Act and other relevant regulations.
• Maintain and update statutory registers, including records of directors, shareholders, and company secretaries.

Board Support:

• Organize and prepare for board meetings, including scheduling, preparing agendas, and collating meeting papers.
• Attend board and committee meetings, take accurate minutes, and ensure their timely distribution and approval.
• Provide advice to the board on legal and regulatory matters.

Corporate Filings:

• Prepare and submit annual returns and other required filings (e.g. tax filings, financial statements).
• Manage the secretarial audit process and ensure proper documentation for company records.

Advisory:

• Provide strategic advice on legal, governance, and risk management matters to the board.
• Assist in the formulation of company policies, ensuring they are aligned with legal frameworks and corporate governance best practices.

Stakeholder Communication:

• Communicate with shareholders on behalf of the company, including managing dividends and other financial distributions.
• Manage the organizations relations with stakeholders such as auditors, regulators, and government agencies.

Contract and Legal Support:

• Draft and review legal documents, agreements, and contracts.
• Ensure compliance with corporate policies and procedures, especially concerning mergers, acquisitions, and joint ventures.

Desired Candidate Profile

• 8-13 years of experience in Company Secretarial role with expertise in listed companies
• Strong knowledge of Companies Act 2013 & Listing Regulations of BSE/NSE/Stock Exchanges/SEBI/ROC.
• IPO experience
• Experience of Secretarial and Legal is preferred
• Proficient in drafting agreements