Administrative Executive

Job Description:

We are looking for a proactive and organized Administrative Assistant to support our team. The ideal candidate will ensure the smooth running of daily operations by handling administrative tasks efficiently and professionally.

Key Responsibilities:

• Expertise in Excel:
• Utilize advanced Excel features like Pivot Tables, VLOOKUP

• Welcoming and Assisting Visitors
• Greet and assist visitors, ensuring a professional and friendly experience.

• Travel Bookings and Scheduling Meetings
• Vendor tie-ups for various requirements
• Arrange travel accommodations, itineraries, and logistics for employees.
• Ticket bookings for bus/train/flights
• Visa processing with the help of third-party vendors
• Coordinate and schedule meetings, ensuring all participants are informed.
• Venue for meetings

• Correspondence Management
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Ensure timely and accurate responses to inquiries.

• Office Management, Supplies and Inventory
• Managing the housekeeping staff to maintain cleanliness and hygiene in the office
• Managing the office operations in terms of electricity supplies, office decor, etc
• Order office supplies and manage inventory to maintain sufficient stock levels.

• Meeting Support
• Take detailed meeting minutes and distribute them to relevant stakeholders.

• Document Preparation
• Prepare presentations, reports, and other documents as required.

Qualifications:

• Proven experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.

Preferred Skills:

• Experience with scheduling software or tools.
• Basic knowledge of office equipment (printers, scanners, etc.).
• Experience in working in Tally / Accounting Tools and Software