Administration Head

Role & responsibilities

1. Facilities Management: Overseeing the maintenance and security of the manufacturing facility, including buildings, equipment, and utilities.
2. Production Support: Collaborating with production managers and supervisors to ensure administrative support for manufacturing operations, such as scheduling, resource allocation, and workflow coordination.
3. Inventory Management: Managing inventory of raw materials, components, and finished goods, including monitoring stock levels, ordering replenishments, and conducting periodic audits.
4. Supply Chain Coordination: Coordinating with procurement and logistics teams to manage supplier relationships, oversee inbound and outbound logistics, and optimize supply chain efficiency.
5. Health and Safety Compliance: Ensuring compliance with health and safety regulations by implementing safety protocols, conducting safety training, and maintaining safety records.
6. Employee Management: Supervising administrative staff involved in functions such as reception, clerical support, and office administration, and ensuring adequate staffing levels to support manufacturing operations.
7. Documentation and Reporting: Overseeing the maintenance of accurate and up-to-date records, including production data, inventory records, and regulatory documentation, and preparing reports for management review.
8. Budgeting and Cost Control: Managing administrative budgets for the manufacturing unit, monitoring expenses, and identifying opportunities for cost savings and efficiency improvements.
9. Compliance with Manufacturing Regulations: Ensuring compliance with manufacturing regulations and standards, such as Good Manufacturing Practices (GMP), ISO certifications, and industry-specific regulations.
10. Continuous Improvement: Identifying opportunities for process optimization and efficiency enhancement in administrative processes, and leading initiatives to implement best practices and drive continuous improvement.
11. Emergency Preparedness: Developing and implementing contingency plans and protocols for emergency situations, such as equipment failures, supply chain disruptions, or natural disasters, to minimize downtime and ensure business continuity.

These responsibilities would typically encompass the key areas of focus for an Administrative Head within a manufacturing unit, ensuring the efficient and effective support of manufacturing operations while maintaining compliance with regulatory requirements and quality standards.