Sr. HR Executive

Job Summary:

We are seeking a highly organized and proactive HR & Admin Executive to oversee the smooth functioning of both human resources processes and office management activities. The ideal candidate will be responsible for managing recruitment, employee lifecycle, HRMS administration, employee engagement, attendance management, and office operations, ensuring a productive and compliant workplace.

Key Responsibilities:

1. Recruitment & Employee Lifecycle:

• Source potential candidates from various online channels (e.g., job boards, LinkedIn, social media, internal referrals).
• Advertise job openings on the companys careers page, social media, and job boards, and communicate opportunities internally.
• Screen resumes, shortlist qualified candidates, and coordinate with hiring managers for interviews.
• Send job offer emails and answer candidate queries regarding compensation, benefits, and terms of employment.
• Maintain smooth onboarding and offboarding processes, ensuring all necessary steps (e.g., induction, equipment setup) are completed.
• Communicate with new hires pre-start to provide necessary onboarding information (work schedules, contract details, etc.).
• Liaise with internal teams to create employee accounts and ensure technical assistance is available for new hires.

2. HRMS & HR Operations:

• Provide technical support and training to HR professionals and employees on HRMS functionalities, including data entry, report generation, and troubleshooting.
• Implement and maintain the HRMS, ensuring data integrity, system security, and user access control.
• Develop, review, and update HR policies and employment contracts to ensure compliance with legal requirements and company standards.
• Moderate and manage employee benefit programs, including responding to queries and overseeing policy adherence.
• Collaborate with management to develop and monitor overall HR strategies and procedures aligned with business needs.

3. Employee Engagement & Development:

• Develop and lead employee engagement strategies to strengthen team culture, shared purpose, and values.
• Partner with cross-functional teams to promote employee engagement, motivation, and retention.
• Facilitate feedback collection through surveys, one-on-ones, and other forms of employee communication.

4. Attendance & Timesheet Management:

• Collect, verify, and manage employee attendance and timesheets, ensuring accurate records for payroll and compliance purposes.
• Resolve employee attendance and timekeeping queries in a timely manner.
• Analyze attendance data, ensuring compliance with company policies, and prepare reports for management.

5. Office Operations & Administration:

• Oversee office supplies inventory, ordering, and vendor management to ensure timely delivery and efficient stock levels.
• Manage office expense reporting, including preparing and maintaining office budgets and expense records.
• Ensure the office environment is well-maintained, coordinating with vendors and facilities teams for upkeep of office facilities and equipment.
• Organize and maintain filing systems for office documents, reports, and other critical data.
• Support office operations during events, such as festivals, meet and greet sessions, and corporate functions, ensuring smooth coordination of logistics and materials.

Key Skills & Qualifications:

• Bachelors degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR management, office operations, or related roles.
• Proficient in HRMS platforms (e.g., Zoho People) with the ability to provide training and technical support.
• Strong understanding of recruitment strategies and processes, including job advertising, candidate sourcing, and onboarding.
• Experience in office administration, vendor management, and facilities oversight.
• Excellent organizational, communication, and interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong analytical skills and attention to detail, especially in attendance and payroll management.