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6 Vaishnavi Group Jobs
Executive Assistant To Chairman s Office
10-12 years
Bangalore / Bengaluru
1 vacancy
Executive Assistant To Chairman s Office
Vaishnavi Group
posted 1mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
- Calendar management: Scheduling Managing the chairman s calendar meetings, appointments, and events, and
prioritize tasks based on urgency and importance - Correspondence: Handling incoming correspondence, responding to emails, and drafting emails
- Documentation: Preparing agendas, figures, and other documentation for meetings and presentations
- Travel: Making travel arrangements, including air tickets and hotel reservations
- Project work: Assisting with corporate, business, and investment-related projects, including record keeping, liaison,
and coordination - Confidentiality: Maintaining a high level of discretion and confidentiality with sensitive information
- Meetings: Taking minutes of meetings and distributing them to participants
- Communication Liaison: Manage the flow of information to members of the leadership team other management forums of the company. Summarize reports and memos that are received before passing the information on to the
leadership team members. - Records Management: Maintaining company records, setting up and managing both electronic and paper filing
systems, as well as taking steps to maintain that the company is in compliance with all applicable record-keeping
requirements. Maintain records of external engagements of the company. - Events Visits Management: Responsible for planning and coordinating logistical arrangements and execution of
events such as Town halls and other workshops involving senior management. Also coordinate the executive visits in
conjunction with the Administrative Assistant and facilities.
Ability to maintain confidentiality of information related to the company and its employees
Strong interpersonal and administrative skills
Expertise in MS Office applications
Good orator and clear articulation
Employment Type: Full Time, Permanent
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