EU AP F&A Senior Admin Assistant

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Job Description:

Job Description Summary

We are seeking a meticulous and detail-oriented Accounts Payable Invoice Processor to join our finance team. The ideal candidate will be responsible for managing and processing invoices, ensuring accuracy and compliance with company policies, and maintaining strong vendor relationships. This role is crucial for maintaining the financial health and operational efficiency of our organization.

Job Duties

Invoice Processing: Accurately process a high volume of invoices, ensuring all necessary approvals and documentation are obtained.

Data Entry: Enter invoice details into the accounting system (Oracle), ensuring accuracy and completeness.

Vendor Management: Communicate with vendors to resolve invoice discrepancies, payment issues, and respond to inquiries.

Reconciliation: Perform regular reconciliations of accounts payable transactions and resolve any discrepancies.

Compliance: Ensure all invoices comply with company policies and procedures, as well as relevant regulatory requirements.

Reporting: Generate and analyze accounts payable reports to assist in financial planning and decision-making.

Support: Assist with month-end closing activities and provide support to the finance team as needed.

Urgent Business Critical Invoice: Ensure business critical invoices like gas, electricity and water are processed within timeline

Key Skills Requirements

Attention to Detail: Exceptional accuracy and attention to detail in processing invoices and data entry.

Organizational Skills: Strong organizational skills with the ability to manage multiple tasks and meet deadlines.

Communication: Excellent verbal and written communication skills for effective interaction with vendors and internal teams.

Technical Proficiency: Proficiency in accounting software (e. g. , SAP, Oracle) and Microsoft Office Suite, particularly Excel.

Problem-Solving: Strong problem-solving skills to identify and resolve discrepancies and issues.

Team Player: Ability to work collaboratively within a team environment.

Experience: Previous experience in accounts payable or a similar finance role is preferred.