State Manager (SB5)

Under the supervision of the Country Programme Manager, WEE, the State Manager is responsible for managing the development, implementation, monitoring and reporting of programms for the Maharashtra State Office, including providing technical support to the Maharashtra State Office, managing the monitoring and reporting for the Maharashtra State Office, overseeing and guiding people and budget management for the programme team, building partnerships and providing support in developing resource mobilization strategies, and managing knowledge building efforts.

Manage the programmatic development for the Maharashtra State Office, based on UN Women India’s Strategic Note:

• Provide overall programme advisory support to the State Office Management;
• Guide the development of the state office, and provide technical support to the design and formulation of programme/ project initiatives;
• Review and provide feedback to project/ programme strategies and documents, workplans, case studies and related knowledge products and publications, as needed;
• Provide technical advice on the development of systems, processes and mechanisms to support programme planning, implementation, monitoring and progress reporting;
• Review and evaluate proposals and oversee the preparation of donor proposals and reports; 
• Draft policy documents, briefs and other strategic papers/ materials for the use in the development and presentation of policy and programmatic positions.

 Provide technical support to the implementation of programms under the Maharashtra State office:

• Review programme annual work plans to assure compliance with UN Women programme goals and results-based indicators;
• Analyze and ensure alignment of project budgets with logical framework matrices and work plans;
• Draft reports on activities, outputs and outcomes; and compile information in preparations of country office donor and UN Women reports;
• Analyze and ensure alignment of project budgets with logical framework matrices and work plans; 
• Manage programme quality control and identification of potential challenges;
• Align programme activities with operations team in close liaison with the Operations team;
• Build and manage relationships with national partners, as necessary.

 Manage the monitoring and reporting for the Maharashtra:

• Recommend and establish programme monitoring standards, criteria, and other indicators for measuring and assessing progress/results;
• Manage the monitoring of mutually agreed results frameworks and performance indicators;
• Coordinate the process of gathering information and preparing progress reports on programme implementation; prepare technical reports;
• Prepare programme team for audits and monitor implementation of audit recommendations; 
• Provide training on results-based management to office staff, as necessary. 

Oversee and guide people and budget management for the programme team:

• Lead a team, perform staff performance reviews, ensure capacity development of staff members by suggesting development opportunities;
• Monitor and analyze financial situation on the portfolios and programms to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results;
• Ensure effective information flow, communication and coordination across the office, between programms, projects and operations, and with other UN Women offices and units.

Build partnerships and provide support in developing resource mobilization strategies:

• Develop and implement partnerships and resource mobilization strategies;
• Analyze and research information on donors, finalize substantive briefs on possible areas of cooperation, identification of opportunities for resource mobilization and cost sharing;
• Determine programmatic areas of cooperation, based on strategic goals of UN Women, country needs and donors’ priorities and develop the relevant partnerships.

Manage knowledge building efforts:

• Manage the process of identifying and synthesizing of best practices and lessons learned that are directly linked to the implementation of the programme and contribute to their global dissemination.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: 

Incumbent leads a growing team of 3 personnel in the state office.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies:

• Strong programme formulation, implementation, monitoring and evaluation skills
• Ability to develop detailed operational plans, budgets, and deliver on them 
• Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making
• Strong analytical skills
• Strong knowledge of Results Based Management
• Good knowledge of UN programme management systems

Education:

• Master’s degree or equivalent in Social Sciences, Political Science, Development, Public Administration, Gender is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.

Experience:

• At least 5 years of progressively responsible experience in programme management, including programme design, programme coordination, monitoring and evaluation, donor reporting and capacity building is required.
• Experience in working in a gender related area is desirable.
• Experience in setting priorities, budgets, work plans, participating in programme development and programme writing is required.
• Experience in leading teams effectively is desirable.

Language Requirements:

• Fluency in English and Marathi is required.
• Knowledge of another official Indian language is desirable