Administration Manager

The Ayurveda Experience is a one-stop-portal for all-things-Ayurveda by Transformative Learning Solutions (TLS) - the parent company.

TheAyurvedaExperience.com (TAE)

About the Company:

The Ayurveda Experience is Americas largest online Ayurvedic house of brands that markets natural, herbal skincare, bodycare, haircare products and wellness supplements. Advanced in 4 continents and having spread its wings in about 20+ countries, with over 1.5 million customers from the US, UK, Canada, Australia, New Zealand, Germany, France, Italy and Spain and more with thousands of 5-star reviews.

Ayurveda is the ancient science of beauty and wellness, originating in India. Within a short span of time, The Ayurveda Experience has helped people embrace this holistic health and wellness ‘Science of Life’ through its informative educational courses, tried-and-tested potent Ayurvedic beauty formulations and its effective Ayurvedic dietary supplements.

The Ayurveda Experience (Transformative Learning Solutions Pvt Ltd) is Funded by Jungle, Fireside, Anicut Capital, SIDBI, Sharrp Ventures, Riverwalk Ventures and 40 plus marquee angel investors and family offices.

We have an over 280-member team across the globe.

Job Title: Administration & Facility Manager

Work Location: Gurgaon, India. (H.Q) – 3rd ,4th & 5th Floor Sector 53, Veritas Tower, Gurgaon -122002.

Reports To: CFO

Job Type: Full-time (Permanent).

What we can offer:

• Join a fast-growing team.
• Professional development and learning opportunities.

Work Details:

• Workdays - Monday to Friday, 1st and 3rd Saturday.
• Weekly Offs – All Sunday and 2nd, 4th and 5th Saturdays.
• Working hours – IST 10 am to IST 7pm.

Job Summary:

We are seeking an experienced Administration Manager to oversee our company's daily support operations and implement the most efficient administrative procedures. You will lead a team of in-house and outsourced professionals, managing a wide range of administrative duties across various departments.

Key Responsibilities:

• Plan and coordinate administrative procedures and systems, devising ways to streamline processes.
• Manage end-to-end office spaces, including the head office, warehouse, and R&D centre, along with meeting daily employee needs.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines effectively.
• Monitor inventory of office supplies and purchase new materials while adhering to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities, and tradespersons (e.g., electricians, HVAC, plumbing, etc.).
• Organize and supervise other office activities (e.g., recycling, renovations, event planning).
• Ensure operations adhere to company policies and regulations.
• Stay abreast of all organizational changes and business developments.
• Manage new office buildouts.
• Handle employee travel arrangements, including hotel, air, and road transport.
• Develop procedures to increase workplace efficiency.
• Oversee administrative and clerical tasks.
• Plan and manage office events such as Christmas and Diwali celebrations etc.
• Manage Per employment medical checks New Joiner, ID card creation, seating allocation and other onboarding related activities.

Required Competencies:

• In-depth understanding of office management procedures and departmental and legal policies.
• Familiarity with financial and facilities management principles.
• Proficiency in MS Office.
• Analytical mind with strong problem-solving skills.
• Excellent organizational and multitasking abilities.
• Strong communication skills.
• Self-motivated and flexible.
• Results-oriented with a drive for achieving goals.
• Strong decision-making skills.
• Ability to influence people effectively.
• Process-driven mindset.
• Strategic thinking abilities.
• Compliance-focused.
• Team player with leadership skills.

The essential requirements of the role include:

• BA/B. Com/B.Sc. or a degree in Hospitality Management or related fields.
• 12+ years of proven experience as an administration manager.

All CVs will be handled with the utmost confidentiality.