Administration Manager | Kishangarh

Key Responsibilities:

'Administrative Operations:

• Oversee and coordinate all administrative functions within the plant.
• Manage the preparation and maintenance of plant-related documentation, reports, and records.
• Handle plant communications, including emails, memos, and notices.
• Ensure compliance with all local regulations and company policies regarding administration.
• Personnel & HR Support:
  
• Support HR functions including recruitment, onboarding, training, and employee record management for plant staff.
• Maintain employee attendance, payroll information, and other HR documentation.
• Address employee concerns and provide administrative support to resolve workplace issues.
• Assist with the scheduling and coordination of employee training sessions, meetings, and plant events.
• Vendor & Supplier Management:
  
• Manage relationships with suppliers, contractors, and service providers.
• Oversee the purchasing process for office supplies, maintenance materials, and other plant-related needs.
• Coordinate with vendors for procurement of plant resources and materials.
• Monitor vendor performance and ensure compliance with contract terms.

• Facility Management:
  
• Ensure the plant facility is well-maintained, clean, and organized.
• Manage maintenance schedules, ensuring all equipment is functioning properly.
• Coordinate building services, security, and other external support services.

• Budgeting & Cost Management:
  
• Monitor and control plant administrative budgets and expenses.
• Assist in financial planning, invoicing, and ensuring proper documentation for administrative expenditures.

• Health, Safety, and Compliance:
  
• Ensure adherence to health, safety, and environmental regulations.
• Assist in the development and implementation of safety programs and policies.
• Support audits and inspections related to plant safety and compliance.

• Project Support:
• Assist in planning and organizing plant projects and initiatives.
• Coordinate cross-functional team meetings, project timelines, and logistics.
• Track and report on the progress of administrative aspects of various projects.

• Communication & Reporting:
  
• Provide regular reports to the Plant Manager regarding plant operations, administration, and personnel.
• Facilitate smooth communication between management, employees, and other departments.
• Support the management team in preparing reports, presentations, and analysis.

Qualifications:

• Education: Bachelors degree in Business Administration, Management, or a related field.
• Experience: 10+ years of experience in an administrative or office management role, preferably within a manufacturing or industrial setting.
• Skills:
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Knowledge of HR functions and payroll systems.
• Understanding of safety, compliance, and facility management standards.
• Strong problem-solving and decision-making skills.

Interested candidates can apply at r.sehgal@sael.co.