Front Desk Manager - cum HR Assistant

URGENT OPENING

Only Female Candidates apply, preferably Gurgaon residents who is immediate joiner.

We are seeking a dynamic and organized individual to join our team as a Front Desk Manager who can also provide essential HR support. The ideal candidate will be the first point of contact for visitors and callers while also assisting with HR-related administrative tasks such as recruitment support, onboarding, employee records, and general HR operations. This dual-role position requires a well-rounded individual with excellent communication and organizational skills.

Key Responsibilities:

Front Office Executive Responsibilities:

• Greet and welcome guests including overseas dignitaries in a presentable attire displaying Indian culture in a professional and friendly manner.
• Answer, screen, and direct phone calls and emails.
• Maintain the reception area in a clean and orderly manner.
• Manage the incoming and outgoing calls requests & messages efficiently and maintain the records.
• Schedule meetings and manage appointments.
• Assist with office supplies and general office maintenance.
• Handle courier and mail distribution.
• Maintain visitor logs and ensure security protocols are followed.

Administration Responsibilities:

• Supervise & ensure that admin staff executes day to day office administration in a smooth & efficient manner.
• Coordinate all office supplies.
• Coordinate centralized office events with active participation.
• Update & maintain the following administrative records.

HR Support Responsibilities:

• Assist with the recruitment process by posting job ads, scheduling interviews, and coordinating communication with candidates.
• Support onboarding procedures for new employees, including document collection and orientation.
• Maintain and update employee records in HR software or databases.
• Help with employee engagement activities and internal communications.
• Coordinate training sessions and events as required.

Key Requirements:

• Proven experience in office administration, front office, or customer service roles.
• Basic understanding of HR practices and procedures.
• Excellent communication skills (both written and verbal).
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and in a team environment.
• A positive, approachable, and professional demeanour.

Desirable Qualifications:

• A degree in Human Resources, Business Administration, or a related field is a plus.
• Experience in HR support functions (recruitment, onboarding, employee relations) is a plus.
• Knowledge of HR software or systems is an advantage.