Executive Assistant

Trackier is a dynamic and fast-growing SaaS company. We are a Customizable Performance Marketing

Software used by Ad Networks, Agencies and Advertisers to manage publisher relations.

We are seeking a proactive, resourceful, and organized Executive Assistant to provide high-level support

to our founders. This role will be pivotal in managing the CEO s day-to-day operations, driving

productivity, and acting as a liaison with internal and external stakeholders. This is a unique opportunity to

gain exposure to the leadership of a scaling SaaS company and contribute to strategic decision-making.

Key Responsibilities

Administrative Support

• Manage the CEO s calendar, including scheduling and coordinating meetings, events, and travel.
• Act as a gatekeeper, screening calls, emails, and meeting requests to maximize the CEO s time.
• Prepare and review documents, presentations, and reports for meetings and other business functions.
• Handle confidential information with a high degree of professionalism and discretion.

Strategic Support

• Assist in prioritizing and managing tasks and projects for the CEO, aligning with company goals.
• Take meeting notes, track action items, and ensure timely follow-up on decisions and project progress.
• Conduct research, analyze data, and create reports or summaries to support decision-making processes.
• Participate in special projects and strategic initiatives, collaborating with cross-functional teams to drive outcomes.

Communication Relationship Management

• Act as a liaison between the CEO and internal/external stakeholders, fostering clear and proactive communication.
• Coordinate communications, draft emails/feedbacks and prepare responses on behalf of the CEO.
• Build and maintain positive relationships with clients, partners, board members, and other key contacts.
• Manage and coordinate external communications, including press and speaking engagements, as needed.

Project Management

• Support and monitor the progress of various projects led by the CEO, ensuring alignment with deadlines and goals.
• Collaborate with different departments to streamline operations and ensure smooth cross-functional communication.
• Maintain project documentation and status reports, updating the CEO regularly on key developments.

Travel Event Coordination

• Arrange detailed domestic and international travel itineraries, including accommodations and transportation.
• Coordinate logistics for meetings, offsites, and events, managing vendors, travel partners and ensuring seamless execution.