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Associate - Admin
TING
posted 19hr ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
Job Overview:
ting, a dynamic and creative agency, is looking for an organized and proactive Associate Admin to join our team in Chennai. The successful candidate will be responsible for supporting the smooth daily operations of the agency, managing office administration, coordinating events, and ensuring an efficient and productive working environment for all employees.
Key Responsibilities:
- Office Administration:
- Oversee day-to-day office operations, including managing office supplies, equipment, and general upkeep.
- Maintain records of office-related documents such as receipts, and employee attendance.
- Coordinate with external vendors and service providers for office maintenance and repairs.
- Employee Support:
- Assist employees with administrative tasks, including travel arrangements, scheduling meetings, and handling workstations.
- Manage the onboarding process for new employees, including preparing workstations, issuing ID cards, and setting up necessary tools.
- Event Coordination:
- Plan and execute internal events, such as team meetings, company-wide gatherings, and celebrations.
- Support team members with logistics for external client events and shoots when necessary.
- Facilities Management:
- Ensure the office environment is clean, safe, and organized for employees.
- Oversee seating arrangements, ensuring a comfortable and collaborative workspace.
- Manage communication with building management and security teams as needed.
- Inventory Asset Management:
- Maintain and update records of company assets, including laptops, furniture, and software licenses.
- Monitor and manage inventory levels of office supplies, stationery, and pantry stock, ensuring timely replenishment.
- Vendor Management:
- Liaise with vendors for office supplies, courier services, and catering services.
- Negotiate contracts and ensure timely payments to service providers.
Key Requirements:
- Education: Bachelor s degree in Business Administration, Management, or a related field.
- Experience: 1-2 years of administrative or office management experience.
- Skills:
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficient in MS Office (Word, Excel, PowerPoint) and basic accounting tools.
- Ability to work independently and handle confidential matters with discretion.
- Personal Attributes:
- High attention to detail.
- Problem-solving and proactive attitude.
- Team player with a collaborative mindset.
Employment Type: Full Time, Permanent
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based on 2 employees
Flexible timing
Monday to Friday
TING Benefits
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