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Office Administrator
Information Security Media Group
posted 3mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
- M anage all aspects of office administration including procurement of office supplies, managing vendor relationships, and overseeing office infrastructure.
- Ensure that the office environment is maintained to a high standard, coordinating with housekeeping and maintenance staff as needed.
- Handle third-party vendor (TPV) management, ensuring that contracts and service agreements are up-to-date and services are delivered as per agreements.
- Oversee the maintenance and functionality of office infrastructure, including IT equipment, office furniture, and facilities.
- S upervise housekeeping staff to ensure cleanliness and organization of the office.
- Manage office staff scheduling, ensuring that all roles are covered and tasks are completed efficiently.
- S upport day-to-day operations by coordinating with various departments and ensuring that office processes run smoothly.
- Assist in the development and implementation of operational policies and procedures.
- A ssist in basic bookkeeping tasks, including managing invoices, payments, and reimbursements.
- Coordinate with the finance department to ensure accurate and timely processing of financial transactions.
- Provide high-level administrative support to the MD, including drafting correspondence, preparing reports, and conducting research.
- Manage the Managing Director s calendar, scheduling meetings, appointments, and coordinating with internal and external stakeholders.
- Prioritize and manage multiple requests and ensure that the MDs time is used effectively.
- Handle confidential information with discretion and maintain the MD s files and records.
- A rrange travel itineraries, accommodations, and transportation for the Managing Director and other senior stakeholders.
- Manage logistics for meetings, conferences, and events, including booking venues and coordinating catering services. Qualifications
Employment Type: Full Time, Permanent
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