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24 Super Scholar Jobs

Executive Assistant To CEO

1-3 years

Mumbai

1 vacancy

Executive Assistant To CEO

Super Scholar

posted 4hr ago

Job Description

Overview
The Executive Assistant to the CEO plays a pivotal role in supporting the CEO by managing administrative functions, projects, and communications. This role is vital to enhance organizational efficiency and productivity, as it directly influences the CEOs ability to focus on strategic priorities. Additionally, the Executive Assistant acts as a gatekeeper, managing access to the CEO, and ensuring that their time is used effectively while interacting with high-level stakeholders. The ideal candidate will be a highly organized professional who is capable of multitasking, demonstrating strong communication skills, and is adept at managing sensitive information with discretion. With direct exposure to the executive level of the company, the Executive Assistant must display a high level of professionalism and emotional intelligence, acting as a representative of the CEO to internal and external parties. This role requires a proactive mindset, allowing the assistant to anticipate needs and streamline processes, thereby directly contributing to the companys overall success.
Key Responsibilities
  • Act as the primary point of contact for internal and external communications on behalf of the CEO.
  • Manage the CEOs schedule, including meetings, travel, and appointments.
  • Prepare and organize documents, reports, and presentations as requested by the CEO.
  • Handle confidential information with discretion and maintain a high level of confidentiality.
  • Coordinate logistics for board meetings, executive retreats, and other high-level events.
  • Research and summarize information for meetings and presentations to ensure preparedness.
  • Manage correspondence, including emails and phone calls, screening for priority issues.
  • Assist with project management by tracking tasks and deadlines assigned by the CEO.
  • Establish and maintain effective working relationships across various departments and stakeholders.
  • Support the CEO in implementing company policies and procedures.
  • Monitor and order office supplies, ensuring that the working environment is conducive to productivity.
  • Prepare travel itineraries and organize accommodation arrangements for business trips.
  • Draft and edit internal and external communications based on the CEOs needs.
  • Collect and analyze data to assist the CEO in decision-making processes.
  • Provide administrative support in budget preparation and expense reporting.
  • Continuously seek opportunities to improve administrative processes and enhance productivity.
Required Qualifications
  • Bachelors degree in Business Administration, Communications, or related field.
  • Minimum of 5 years of experience in an executive administrative role.
  • Proven experience supporting C-level executives in a dynamic environment.
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Ability to handle sensitive information and maintain confidentiality.
  • Strong problem-solving skills with a proactive approach.
  • Demonstrated ability to work independently and as part of a team.
  • Experience with project management tools and techniques.
  • Superior interpersonal skills with the ability to build relationships.
  • Flexibility to adapt to changing priorities and demands.
  • Familiarity with corporate governance and executive operations.
  • Strong attention to detail and high level of accuracy.
  • Ability to work under pressure to meet tight deadlines.

Employment Type: Full Time, Permanent

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Flexible timing
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Super Scholar Benefits

Free Transport
Child care
Gymnasium
Cafeteria
Work From Home
Free Food +6 more
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