Tender Executive

• We are seeking a detail-oriented and proactive Tender Executive to manage and oversee the entire tendering process for our company.
• The ideal candidate will be responsible for handling tender submissions, ensuring compliance with all documentation requirements, and actively searching for new business opportunities through various government and private tendering platforms.
• They should possess in-depth knowledge of the tendering process, procurement guidelines, and documentation standards.
• The role requires excellent organizational skills, attention to detail, and the ability to meet strict deadlines.

Key Responsibilities:

• Tender Submission & Documentation Management:
• Oversee the entire tendering process, from identifying opportunities to submission and follow-ups.
• Ensure all tender documents are accurately prepared, compiled, and submitted within the given deadlines.
• Maintain and manage all records related to tenders, including contracts, agreements, and submissions.
• Review and analyze tender documents to understand specific requirements and eligibility criteria.
• Coordinate with internal teams to gather the necessary information for tender submissions.

GEM Portal & Government Procurement:

• Actively monitor and stay updated with relevant tenders on the Government e-Marketplace (GEM) portal and other online platforms.
• Regularly search for upcoming tenders and identify opportunities relevant to the company's business.
• Ensure timely registration and bidding on government procurement portals.
• Stay informed about any changes in the GEM portal policies and tendering procedures.

Compliance & Regulatory Requirements:

• Ensure all tender submissions comply with legal, financial, and technical regulations.
• Liaise with government authorities, vendors, and clients to ensure proper documentation and adherence to procurement policies.
• Verify that all certificates, licenses, and statutory documents (such as GST, PAN, MSME registration, etc.) are valid and updated for tender participation.

Coordination & Communication:

• Collaborate with different departments, such as finance, legal, and procurement, to obtain necessary approvals and documentation.
• Communicate with government agencies, clients, and vendors to clarify tender requirements and resolve queries.
• Provide regular reports to management on tender status, progress, and outcomes.

Market Research & Strategic Bidding:

• Conduct research on market trends, competitor activities, and pricing strategies for competitive bidding.
• Identify key government projects and procurement plans that align with the company's product and service offerings.
• Develop and implement strategies to improve the success rate of tender bids.
• Follow-ups & Post-Tender Activities:
• Track the status of submitted tenders and coordinate for technical clarifications or additional document submissions.
• Follow up with tendering authorities regarding bid evaluations and results.
• Handle contract negotiation and finalization for successful tenders.

Skills & Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Proven experience in tender management, government procurement, or a similar role.
• Strong knowledge of GEM portal and government procurement policies.
• Excellent written and verbal communication skills.
• High level of proficiency in MS Office (Word, Excel, PowerPoint) and tendering portals.
• Strong analytical and problem-solving skills to interpret tender documents and requirements.
• Certification in public procurement or contract management is a plus.
• This is a great opportunity for someone who is detail-oriented, proactive, and eager to contribute to the company's growth by securing new business through tenders. If you meet the above qualifications and have a passion for tendering and procurement, we encourage you to apply!