Import Export documentation Executive

We are seeking a detail-oriented Import Export Documentation Executive to manage and oversee all aspects of international trade documentation. The ideal candidate will be responsible for preparing, verifying, and maintaining all required documents for import and export shipments, ensuring compliance with international trade regulations, and coordinating with internal teams, freight forwarders, and customs authorities.

Key Responsibilities:

1. Documentation & Compliance

• Prepare and verify shipping documents, including invoices, packing lists, bills of lading, certificates of origin, and other required trade documents.
• Ensure all documentation complies with import/export laws, customs regulations, and international trade agreements.
• Coordinate with banks for LC (Letter of Credit) documentation and ensure timely submission.
• Maintain records of shipments, customs clearance, and other related transactions.

2. Coordination & Communication

• Liaise with freight forwarders, shipping lines, and customs brokers to ensure smooth shipment processes.
• Coordinate with internal departments such as Sales, Finance, and Logistics for timely execution of shipments.
• Communicate with overseas clients and suppliers regarding shipment schedules, documentation requirements, and regulatory compliance.

3. Customs & Freight Handling

• Handle customs clearance procedures and ensure timely filing of documentation with customs authorities.
• Monitor freight rates, import duties, and tariffs to optimize costs.
• Ensure the accuracy of HS codes and duty structures applicable to imported/exported goods.

4. Problem Resolution & Reporting

• Address discrepancies or delays in shipments and provide timely resolutions.
• Maintain reports on shipments, freight costs, and customs duties for internal review.
• Stay updated with changes in global trade policies, customs regulations, and logistics trends.

Key Skills & Qualifications:

• Bachelors degree in Business, International Trade, Logistics, or a related field.
• years of experience in import/export documentation, logistics, or international trade.
• Strong knowledge of INCOTERMS, HS codes, customs regulations, and shipping procedures.
• Proficiency in MS Office (Excel, Word) and experience with ERP systems or logistics software is a plus.
• Excellent organizational skills and attention to detail.
• Strong communication skills to interact with international clients, suppliers, and authorities.
• Ability to multitask and work under tight deadlines.

Preferred Industry Experience:

• [Specify, e.g., Minerals, Packaging, Manufacturing, Trading]

If you have the expertise and experience to handle international trade documentation efficiently, we encourage you to apply!