Executive Assistant To Managing Director

Role & responsibilities

Key Skills:

1. Organizational Skills:
• Ability to manage calendars, meetings, and travel itineraries efficiently.
• Prioritization of tasks to meet deadlines in a fast-paced environment.
2. Communication Skills:
• Excellent verbal and written communication for interacting with internal and external stakeholders.
• Professional email drafting and correspondence handling.
3. Time Management:
• Managing multiple tasks simultaneously without compromising quality.
• Proactive in anticipating the MDs needs.
4. Discretion and Confidentiality:
• Handling sensitive information with the utmost confidentiality and professionalism.
5. Technical Proficiency:
• Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of SAP preffered
• Familiarity with scheduling software and virtual meeting platforms.
6. Problem-Solving & Decision-Making:
• Quick thinking and the ability to resolve issues independently.
7. Adaptability:
• Flexibility to handle unexpected tasks and changes in schedule.
8. Interpersonal Skills:
• Ability to build positive relationships with team members, clients, and stakeholders.
9. Attention to Detail:
• Ensuring accuracy in scheduling, communication, and document preparation.
10. Project Management (Optional but valuable):
• Coordinating small projects or events as required by the MD.

Job Responsibilities:

1. Calendar & Schedule Management:
• Organize and maintain the MDs calendar, appointments, and meetings.
• Coordinate and confirm meeting times with internal teams and external stakeholders.
2. Travel Coordination:
• Plan and book domestic and international travel, accommodations, and transportation.
• Prepare detailed itineraries and handle any travel-related issues.
3. Meeting Preparation & Support:
• Prepare meeting agendas, presentations, and reports.
• Take meeting minutes and ensure timely follow-ups on action items.
4. Communication & Correspondence:
• Act as the first point of contact between the MD and internal/external parties.
• Draft, review, and send out official communications.
5. Document Management:
• Organize and maintain files, records, and confidential documents.
• Assist with preparing documents for board meetings or strategic discussions.
6. Event & Project Coordination:
• Help organize company events, board meetings, or off-site retreats.
• Support the MD in managing specific projects and ensuring deadlines are met.
7. Expense Management:
8. Administrative Support:
• Perform general administrative tasks like data entry, filing, and office coordination.
9. Stakeholder Liaison:
• Maintain professional relationships with clients, vendors, and senior management.
10. Special Assignments:
• Assist the MD with personal tasks or projects as required.

Preferred candidate profile

Any Candidate with above qualities, SAP Knowledge & Technical background of engineering preferred.

Candidate may require to travel within the country as required by the job.

Perks and benefits

Transportation, canteen, Medical